Offsite Document Storage and Management Services

The Public Protector South Africa (PPSA) is inviting proposals for the provision of offsite storage and document management services for a duration of three years. This tender aims to ensure the secure archiving of sensitive documents while facilitating efficient retrieval processes. The selected service provider will be responsible for implementing a robust document management system that adheres to regulatory compliance and best practices in data protection.

Key responsibilities include the transportation of documents to the storage facility, maintaining an organized inventory, and providing access to documents as needed. The service provider must demonstrate experience in managing large volumes of documents, utilizing technology for tracking and retrieval, and ensuring the physical security of stored items. This initiative is critical for improving operational efficiency within PPSA offices and safeguarding vital information against loss or unauthorized access.