Request for proposals to provide scanning, data capturing, and re-boxing of records for the Land Bank. Key requirements include inventory management of approximately 5,500 records and 128 boxes, with deliverables in Excel format.
The Land Bank is seeking proposals from qualified service providers to perform comprehensive records management services at its Western Cape provincial office. This project involves scanning and capturing data from approximately 5,500 records and 128 boxes, which must be meticulously organized and re-boxed. Each box will require an accompanying inventory list that must be formatted in Excel for easy access and future reference. The successful bidder will also be responsible for labeling boxes in alignment with the inventory lists to facilitate efficient retrieval.
The scope of work includes the provision of M2 storage boxes, capturing seven meta data fields for each record, and ensuring that all records are processed onsite. Bidders must demonstrate their capability through previous experience in similar projects, providing at least two reference letters from past clients. Compliance with tax obligations and registration on the Central Supplier Database is mandatory. This tender not only offers a chance to contribute to the Land Bank's operational efficiency but also aligns with broader socio-economic goals, including support for B-BBEE initiatives.
This tender is suitable for businesses specializing in data management, document scanning, and records organization, particularly those with experience in handling large volumes of records and compliance with B-BBEE standards.