Scanning, Indexing, and Storage Services

The City of Cape Town is inviting tenders for the provision of comprehensive scanning, indexing, and storage services for its Motor Vehicle Registration and Licensing Section and the Ethics and Forensics Services Department. The successful bidder will be responsible for digitizing a significant volume of documents, ensuring that all scanned materials are accurately indexed and securely stored in compliance with relevant legislation and data protection standards. The contract duration is set for 60 months, commencing from July 1, 2028, and extending to June 30, 2033, subject to necessary approvals.

Key requirements include the ability to handle a fluctuating volume of approximately 500,000 scanned images per month, with provisions for both onsite storage and eventual destruction of hardcopy documents. Tenderers must demonstrate previous experience in similar projects, providing references and proof of capability to manage large-scale document digitization and storage. This tender presents an opportunity for businesses specializing in document management, archival services, and data security to engage in a long-term partnership with the City, enhancing operational efficiency and compliance in public service documentation.