Lithographic Printing Paper, Board and Ink Supply

The City of Tshwane Metropolitan Municipality, through its Shared Services Department (Corporate Printing Service), is inviting qualified suppliers to submit quotations for the appointment of a service provider to supply, deliver and offload paper, printing media and ink for lithographic printing. The contract is on an as-and-when-required basis, so the City will order stock as printing needs arise rather than under a fixed-volume agreement. The Corporate Printing Service produces council materials such as booklets, file covers and receipt books, and the City intends to hold a dedicated supplier so that printing jobs can be completed quickly without requesting a new quotation for each job. Bid reference is Q52-2026-27, and the bidding documents are available on the City's e-tender portal.

The scope is divided into three categories. Category A (Specialised Paper) covers carbon paper in 60gsm across various colours and grades, film-centred boards at 240gsm, Tokai boards at 240gsm and 160gsm, Milano grey boards, Eskia 790gsm boards, Eltoro 240gsm white board, and ultra-white ivory boards in both smooth 300gsm and matt 160gsm finishes in A4, A3 and SRA3 sizes. Category B (Paper Binders/General) covers plastic comb spiral binders in black and white, in sizes from 8mm to 51mm. Category C (Printing Consumables) covers padding glue, alcohol, roller wash, positive developer, positive plates in two sizes, damper wash, plate cleaner, positive plate gum, fountain solution, black printing ink, and Colora cloth/Eratec reels in six colours. Estimated quantities are indicative only. The City reserves the right to increase or decrease quantities subject to budget availability, and the total contract value will depend on the prices quoted. All stock must be delivered to Printing Services, 1st Floor, Middestad Building, 252 Thabo Sehume Street, Pretoria.

Bidders must be registered on the Central Supplier Database (CSD) with a valid CSD number, which is a National Treasury requirement. Bids must be submitted through the City's online e-tender portal, not the tender box. Mandatory returnable documents include a tax compliance PIN, a municipal account statement or equivalent for owners and directors, signed MBD forms (MBD 1, 4, 5, 8 and 9) completed in black ink, company registration documents, a B-BBEE certificate or sworn affidavit, and audited annual financial statements where required by law. Pricing must be complete for all items, and correction fluid must not be used on the price schedule. Bids remain valid for 90 days after closing. Evaluation is in two stages: administrative compliance, followed by an 80/20 preference point system, with 80 points for price and 20 points for specific goals. Specific goals cover B-BBEE status level, EME or QSE status, women, youth and people with disabilities ownership, and local economic participation. Note that the listing shows a closing date of 19 November 2026, while the bid documents state 17 November 2026 at 10:00. Bidders should confirm the correct deadline on the e-tender portal before submitting.