This tender seeks a qualified service provider for off-site records management storage services for three years, ensuring secure, organized, and compliant storage of physical records.
Trade & Investment KwaZulu-Natal is inviting proposals for the provision of off-site records management storage services for a duration of three years, with an option to renew for an additional two years based on performance. The selected service provider will be responsible for the secure collection, storage, retrieval, and authorized disposal of records, adhering to relevant legislation including the National Archives and Records Service of South Africa Act and the Protection of Personal Information Act. The service must include a climate-controlled environment, regular reporting, and compliance with security and disaster prevention measures.
The scope of work encompasses the transfer of existing records from an external facility, provision of storage materials, and ongoing management of records including indexing and cataloguing. The facility must ensure protection from environmental hazards and unauthorized access, with a focus on maintaining the integrity and confidentiality of sensitive information. This tender is ideal for businesses specializing in records management, storage solutions, and compliance services, providing an opportunity to engage with a public entity while contributing to efficient information management practices.
This tender is suitable for businesses that specialize in records management, secure storage solutions, and compliance with archival legislation. Companies with experience in handling sensitive information and providing disaster recovery services will find this opportunity particularly relevant.
Answer a few questions — by voice, chat or a short form — and your official quote arrives as a PDF you can circulate for sign-off, ready to accept online. One fixed annual figure for your whole bid team.