This tender has closed on 6 October 2026.
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The Public Protector South Africa seeks a qualified service provider for offsite storage and document management services for a three-year period. Key requirements include secure storage, timely retrieval, and compliance with relevant regulations.
The Public Protector South Africa (PPSA) is inviting bids for comprehensive offsite storage and document management services across its various offices. The successful service provider will be responsible for securely storing approximately 2,639 boxes of documents, ensuring compliance with the National Archives Act and the Protection of Information Act. This includes the collection, indexing, and timely retrieval of documents as needed, with a focus on maintaining the integrity and confidentiality of sensitive information.
The scope of work encompasses not only the physical storage of documents but also the implementation of an effective records management system that allows for easy access and retrieval. Bidders must demonstrate their capability to handle emergency requests and provide a detailed plan for the transition of existing records from current storage facilities. The contract duration is three years, and the service provider is expected to maintain high standards of security and compliance throughout the contract period, ensuring that all operations align with the PPSA's operational needs and legal requirements.
This tender is suitable for businesses specializing in document management, archiving solutions, and secure storage services, particularly those with experience in handling sensitive information and compliance with legal standards.
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