Water Dispenser Rental & Drinking Water Supply

Air Traffic and Navigation Services SOC Ltd (ATNS) is inviting bids from qualified service providers for the rental of water dispensers and the supply of purified drinking water to its ATNS FAEL and FAUT sites. The contract runs for five (5) years on an as-and-when-required basis, meaning ATNS does not guarantee any minimum volume of work and services are requested through formal instructions or approved work orders. Payment is based on actual work executed at the rates in the pricing schedule.

The appointed provider will supply, deliver, install, commission, maintain and service hot and cold water dispensers at the identified sites. Pricing is requested for five line items: rental of hot and cold water dispensers (per unit per month), preventative maintenance and servicing of dispensers (per service), supply and delivery of 19-litre purified drinking water bottles (per bottle), and still and sparkling mineral water in 6 x 500ml packs (or equivalent). Rates must be fixed and firm for the contract duration, quoted in South African rand with all applicable taxes included, and the full schedule must be completed, as incomplete pricing will render a bid non-responsive. Bidders must also keep in mind that any discounts must be offered unconditionally to be considered at the evaluation stage.

Bidders must meet several mandatory requirements. Submissions must be made in two parcels: Parcel A (administrative and mandatory requirements, Phases 1 and 2) and Parcel B (pricing and specific goals, Phase 3). Bidders must provide at least two contactable reference letters, on official client letterhead and signed and dated, covering water dispenser rental, maintenance or drinking water supply work completed within the past five years; appointment letters, award notices or contracts are not accepted in place of reference letters. A valid SARS Tax Compliance Status PIN (valid for 60 days from submission), CSD report, CIPC documents, shareholder certificates and ID copies are also required, along with a valid B-BBEE certificate or sworn affidavit for EMEs and QSEs. Bidders must also provide proof of an Eastern Cape locality footprint, such as a municipal account, lease or title deed, an official letter with stamp from a local councillor, or an agreement or MoU with a locally based partner. Failure to provide locality proof results in automatic disqualification. Distributors or resellers must attach a valid OEM authorisation letter. Offers remain valid for 60 days from the closing date. Preference points are allocated on an 80/20 system (80 for price, 20 for specific goals).

This contract offers a stable, multi-year revenue opportunity for suppliers who can deliver reliable, compliant water dispenser and bottled water services across multiple sites. It is particularly relevant to providers with an established Eastern Cape presence and recent, verifiable experience. Note that the bid document contains an inconsistent closing date (27 July 2026) on the pricing schedule and bid cover pages, while the tender listing shows 20 November 2026 at 11:00. Prospective bidders should confirm the correct closing date and time directly with the buyer, Charles Sekgobela (charlesS@atns.co.za, +27 11 607 1000), before preparing their submission.