Electronic Document and Records Management System

Open Closing: 7 Aug 2026 at 11:00 Published: 6 Jul 2026

Overview

Summary

The Mining Qualifications Authority seeks a service provider to implement an Electronic Document and Records Management System (EDRMS). This project includes governance, digitization, and compliance with regulatory standards.

Detailed Description

The Mining Qualifications Authority (MQA) is inviting proposals for the provision of an Electronic Document and Records Management System (EDRMS). The successful service provider will be responsible for designing and implementing a comprehensive EDRMS that aligns with the MQA's governance framework and meets the requirements of the National Archives and Records Service of South Africa (NARSSA). Key components of the project include the development of a Records Management Policy, File Plan, and Registry Procedure Manual, alongside the digitization of existing physical records and the configuration of the EDRMS for optimal functionality.

The EDRMS must facilitate efficient records management, ensuring compliance with legal and regulatory standards while enhancing operational efficiency. The project will encompass various phases, including project initiation, system development, user training, and ongoing support and maintenance. The successful bidder will demonstrate expertise in information security, data migration, and electronic signatures, ensuring a robust and secure system that supports the MQA's operational needs. This initiative aims to streamline document management processes, improve accessibility, and ensure the integrity and security of records.

Suitable Businesses

This tender is suitable for IT service providers, software development firms, and companies specializing in document management solutions, particularly those with experience in governance and compliance within the public sector.

Documents

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Briefing Information

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