Polokwane Municipality seeks a service provider to supply, install, repair and maintain two-way radio communication systems and equipment for its Emergency Services on an ad hoc basis over three years. Bidders must hold a valid ICASA dealer's licence, supply SABS-approved equipment, and resolve repairs within 24 to 36 hours.
Polokwane Municipality has invited bids for the appointment of a service provider to supply, repair, install and maintain two-way radio communication systems and equipment for its Emergency Services on an ad hoc, as-needed basis for a period of three years from signing of the service level agreement. This is a re-advertised tender (Bid PM04-25/26) managed by the Community Services Directorate, Bi-Laws and Security Services business unit. The municipality currently operates Kenwood, Karius and Motorola radios and plans to extend its fleet to other brands such as Hytera and ItalkPTT, and the work spans six municipal clusters, including remote sites.
The scope is broad and covers the full lifecycle of radio communications infrastructure. It includes the supply and programming of new handheld, mobile and base radios, repeaters, antennas, batteries, accessories and programming software, as well as the installation of emergency equipment such as sirens, light bars, amplifiers and inverters on emergency vehicles. Infrastructure items listed in the pricing schedule include high-site repeater installations at several locations, lattice masts and steel towers up to 30 metres with fencing, earthing and lightning protection, cabling and trenching, and related IT and server hardware. Specialised services such as ICASA licence fees, SIM and subscription-based data services, and body-worn camera and access-control solutions are also included. Equipment must conform to ICASA test requirements and be SABS approved. No equipment will be purchased or repairs carried out without prior written authorisation from the municipal representative, and repairs must be completed within 24 to 36 hours of notification (except insurance-related cases) to keep emergency communications operational.
This contract offers a sustained, multi-year revenue opportunity for suppliers and technicians with expertise in radio communications, emergency vehicle electronics and public-safety telecommunications. Bidders are evaluated on an 80/20 price and specific-goals basis, with a minimum of 80 points required on functionality, which assesses key staff qualifications (N3 electrical/electronic certificates and trade test certificates), previous experience on similar projects, financial standing, and a project implementation plan. Preference points are available for black, women, disabled and youth ownership and for residents within the Polokwane municipal jurisdiction. Mandatory requirements include a valid CSD number, a valid tax compliance status, municipal rates and taxes clearance, and completed MBD forms. Prices must be fixed in the bid, with annual CPI-linked adjustments at contract anniversary, and consumables markups capped at 25 percent.
Suitable for ICASA-licensed two-way radio dealers and installers, electronics and telecommunications engineering firms, emergency vehicle fitment specialists, and tower and infrastructure contractors with proven experience in public-safety or government radio networks. Businesses must hold a valid CSD registration and tax compliance status, have qualified technical staff (N3 electrical/electronic and trade test certificates), and be able to respond to repair requests within 24 to 36 hours. Small, medium and micro enterprises, and businesses owned by black, women, disabled or youth owners or based in Polokwane, may benefit from preference points. Businesses without ICASA dealer authorisation, relevant technical capacity or municipal rates clearance should not apply.
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