Railway Safety Management System Audit Services

The City of Tshwane Metropolitan Municipality, Roads and Transport Department, invites suitably qualified professional service providers to submit quotations for the audit and management of its Railway Safety Management System (SMS). This is a re-advertisement of the tender, with submissions to be made through the City's e-tender portal. The appointed service provider will be responsible for a structured programme of railway safety and infrastructure services aligned to the National Railway Safety Regulator Act 16 of 2002 (as amended), the Occupational Health and Safety Act 85 of 1993 and relevant SANS standards.

The scope of work comprises six key deliverables: (1) a comprehensive, ECSA-signed audit of the City's current SMS files against Railway Safety Regulator (RSR) determinations, identifying gaps and non-conformances; (2) a full updated SMS aligned to the latest RSR determination and ready for submission; (3) evidence of submission to the RSR and the written RSR approval certificate; (4) a quantified physical and risk assessment of all level crossings compliant with SANS 3000-2-2-1:2021, including a remediation priority schedule; (5) a data-driven condition assessment of all railway infrastructure assets, including a geo-referenced asset register, condition grading matrix, maintenance procedures and engineering cost estimates; and (6) documented Corrective Action Plans following each RSR inspection or audit, signed off by a Professional Engineer. Additional services include participation in RSR inspections and audits, periodic maintenance monitoring with regular site visits, and monthly written progress reports. Pricing is time-based for most items and must be fully inclusive of travel and technology costs. The City reserves the right to adjust quantities subject to budget availability.

Bidders must meet several mandatory requirements, failing which they will be disqualified. These include current ECSA registration and at least two Professional Civil Engineers; a minimum of ten years' directly relevant experience across railway infrastructure condition monitoring, RSR-compliant SMS development, structural health monitoring and level crossing assessment, supported by two client reference letters; prior direct interaction with the RSR on behalf of a permit holder, with at least eight years' managerial experience in railway safety regulation; a valid ISO 9001:2015 certificate; a current NOSA or ISO 45001 health and safety grading not older than 12 months; and professional indemnity insurance of at least R5,000,000 per claim. Administrative compliance also requires valid tax compliance status or PIN, a valid CSD registration, municipal account statements showing no arrears beyond 90 days, audited financial statements (for tenders above R10 million), and a compulsory briefing attendance. Evaluation uses the 80/20 preference point system, with 20 points available for B-BBEE status, ownership by women, people with disabilities or youth, and local economic participation. Bids remain valid for 90 days after the closing date of 11 November 2026 at 10:00.