Invitation for qualified service providers to arrange and describe archival records at Qonce archives over a 24-month period. Key tasks include assessment, sorting, and preparation for digitisation.
The Eastern Cape Department of Sport, Recreation, Arts and Culture seeks experienced service providers to assist in the arrangement and description of archival records at the Qonce archives. This project aims to enhance accessibility and retrieval of records while ensuring compliance with archival legislation and best practices. The successful bidder will conduct assessments of archival collections, implement structured inventory templates, and provide hands-on support to internal staff, thereby strengthening their capacity for future digitisation initiatives.
The scope of work includes evaluating the condition of archival materials, identifying items needing preservation, and facilitating the physical sorting and preparation of records for digitisation. This comprehensive approach not only aims to improve the physical control and arrangement of collections but also to reduce long-term preservation risks. By engaging in this project, the selected service provider will contribute to the preservation of cultural heritage and enhance public access to important historical records.
This tender is suitable for businesses specializing in archival services, records management, and digitisation processes, particularly those with experience in handling diverse archival materials and providing training or capacity building for staff.
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