Security Management and Supervision Services

The Free State Development Corporation (FDC) is seeking a service provider to deliver security management, supervision and operational oversight across its properties in Bloemfontein, Botshabelo, Thaba Nchu, Welkom, Phuthaditjhaba, Harrismith, Bethlehem, Sasolburg and surrounding areas. The contract runs for 24 months. The appointed provider will not replace FDC's in-house guarding team. Instead, it will supervise and coordinate approximately 121 FDC-employed security officials, both day and night shifts, to ensure uniform standards, operational efficiency and compliance with security procedures and legislation. Facilities include head offices, branch and district offices, shopping and commercial complexes, industrial sites and gates, flats and housing, a training centre and a CCTV control room.

The core scope covers supervision of security services. This includes preventing unauthorised access, theft, vandalism and trespassing; monitoring alarm and CCTV systems; responding promptly to incidents and emergencies; and providing armed response. The provider must develop duty rosters and deployment schedules, monitor attendance, punctuality and discipline, conduct inspections and performance assessments, verify payment schedules, mentor FDC security personnel and ensure proper shift handovers. Management responsibilities include appointing a qualified Security Manager or Site Supervisor, conducting risk assessments, developing site-specific security plans, maintaining occurrence books and incident reports, and liaising with law enforcement and emergency services. Compliance with PSIRA regulations, the Occupational Health and Safety Act, relevant labour legislation and FDC policies is mandatory. All security personnel must be PSIRA registered and in good standing. Supervisors must have adequate security management experience. The bidder must also supply armed supervisors (three for Botshabelo and Thaba Nchu, and four for Thabo Mofutsanyana, including Phuthaditjhaba and Harrismith), patrol vehicles, communication equipment, patrol equipment and incident reporting tools. Reporting obligations include daily incident reports, weekly operational reports, monthly management reports, attendance registers, deployment schedules and risk analysis reports.

For the successful provider, the contract offers a substantial, long-term (24-month) engagement across multiple regions of the Free State, with a defined scope and a clear institutional client. It also provides an opportunity to build a track record with a provincial development agency. Bidders should note the compulsory virtual briefing session on 19 November 2026 (attendance register open 12:00 to 12:30; late registration is not permitted), the closing date of 1 December 2026 at 12:00, and the requirement that reference letters be no older than five years from the closing date. Evaluation uses the 80/20 preference point system, with 80 points for price and 20 points for specific goals, namely 10 points for 100% Black Women Ownership and 10 points for 100% Black Youth Ownership, supported by a valid B-BBEE certificate or sworn affidavit.