Event Décor Services NEW

The Moses Kotane Research Institute (MKRI) is requesting quotations from qualified service providers to supply and deliver décor services for its MKRI Annual Excellence Awards & Dinner. The event is scheduled for 26 November 2026 at 190 K E Masinga Road, Stamford Hill, Durban. The appointed provider must deliver a complete décor package for a formal dinner for 120 guests, with all prices quoted inclusive of VAT at 15%, delivery and labour.

The scope of work includes hall draping and stage skirting. It also covers furnishing and dressing the dining area with 12 ten-seater wooden tables, 120 wooden chairs, 120 white cotton napkins and 12 eucalyptus table runners. Each table requires three small vases and three flower centrepieces in green, yellow and white. Table settings include 120 sets of gold cutlery (knives, forks, spoons and teaspoons), 120 crystal champagne flutes and goblets, 120 underplates, and 120 sets of cutlery (plate, side plate and bowl). Bidders should itemise their quotation on SBD 3.1 and attach a detailed breakdown if the line items do not fit on the form.

Mandatory requirements are strict. Bidders must complete and sign the compulsory SBD forms (SBD 1, the CSD declaration, SBD 4 and SBD 6.1), provide a company profile, and submit three reference letters confirming successful décor services for events in the past three years. Incomplete or unsigned submissions will be treated as non-responsive. Evaluation uses the 80/20 preference point system, with 80 points for price and 20 points for specific goals. Specific goals cover Black ownership (10 points, supported by a B-BBEE certificate or affidavit), women ownership (3 points), youth ownership (3 points), people living with disability ownership (2 points) and business location within KwaZulu-Natal (2 points). Each claim must be supported by the documents listed in the tender. Offers must remain valid for 120 days from the closing date. A compulsory briefing session takes place on 13 November 2026 at 10:00 at the MKRI offices in Durban, and quotations close on 17 November 2026 at 11:00.