Appointment of a service provider to implement and support a municipal payroll solution for three years. Evaluated on mandatory requirements, functionality, and 80/20 or 90/10 price and specific goals. Closes 23 November 2026.
The Matjhabeng Local Municipality is inviting bids from qualified service providers for the implementation and ongoing support of a payroll solution over a three-year period. The tender covers the full deployment of a payroll system for the municipality, followed by continuous technical support for the contract duration. The advert does not itemise detailed technical specifications, so interested bidders should obtain the full bid document, which will set out the scope of implementation, support service levels, and system requirements.
Bids will be evaluated in three stages: mandatory requirements, functionality, and price and specific goals using either the 80/20 or 90/10 preference point system, as detailed in the bid document. Under this framework, the municipality may accept a part or portion of any bid or appoint multiple bidders, and the lowest bid will not necessarily be accepted. Bidders must comply with the Municipal Supply Chain Management Policy and the Preferential Procurement Policy Framework Act No. 5 of 2000 and its regulations. No compulsory site briefing is required, and CIDB grading does not apply to this tender. Bids will not be accepted from persons in the service of the state. Bid validity defaults to 90 days from the closing date unless otherwise stated in the bid document.
Tender documents are available free of charge for download from the eTender portal, or as printed copies from the municipal Civic Centre in Welkom (Room 108) for R600.00 payable in cash or by EFT to the designated Absa account, quoting the tender number as reference. Completed bids must be submitted in the tender box at the same address before the closing time of 14:00 on Monday, 23 November 2026. Late, faxed, telephonic, telegraphic, or incorrectly marked submissions will not be considered. Technical enquiries should be directed to Mr. N. Mtirara (057 391 3911, ntsikelelo.mtirara@matjhabeng.co.za), while SCM-related enquiries should go to Mr. L. Sebatane (lesibos@matjhabeng.co.za) or Ms. S. Malgas (sylvia.malgas@matjhabeng.co.za), both on 057 391 3911.
This tender is best suited to payroll and HR software vendors, ERP and enterprise system integrators, and IT service providers with experience implementing payroll systems in municipal or public-sector environments. Businesses should have proven implementation and multi-year support capability, and should hold valid tax clearance and B-BBEE certification to compete effectively under the 80/20 or 90/10 preference point system. Small and medium enterprises may apply if they can meet the mandatory and functionality criteria, either independently or through a compliant joint venture or subcontracting arrangement. Businesses unable to provide implementation and ongoing support over three years, or without relevant public-sector experience, are unlikely to be competitive.
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