Seeking a PSIRA-registered security provider for 24-hour guarding and access control at a KZN government office in Pietermaritzburg for 36 months. Bidders need a five-vehicle fleet, prior contract experience and R10 million public liability cover.
The KwaZulu-Natal Department of Public Works and Infrastructure, Southern Regional Office, is inviting bids from suitably qualified security companies to provide 24-hour safeguarding and security services at its premises at 10-18 Prince Alfred Street Extension, Pietermaritzburg. The contract runs for 36 months and covers the Southern Region and uMgungundlovu District. The department requires one service provider to deliver a Grade C guarding service, with approximately ten guards deployed across day shifts (06:00 to 18:00) and night shifts (18:00 to 06:00), seven days a week, including public holidays. The scope includes patrolling inner and outer perimeters and office space, controlling access and exit of staff, visitors, deliveries and state and private vehicles, conducting random vehicle and person searches, maintaining the Occurrence Book and security registers, monitoring CCTV where applicable, and responding to emergencies within ten minutes. Equipment to be supplied includes two-way hand radios, torches, vehicle registration scanners, hand metal detectors and a base radio link to the control room. The successful bidder must also provide uniforms, identification cards, consumables and staff files, and must ensure that at least two replacement officers are available within one hour of an emergency.
Mandatory prequalification requirements are strict and failure to meet any of them results in immediate disqualification. Bidders must be registered on the Central Supplier Database and with PSIRA, with the owner or director holding a Grade A or B PSIRA grading. Required documentation includes a COIDA letter of good standing, proof of UIF registration, PSSPF registration and compliance, and a signed letter confirming guards will be paid according to PSIRA and bargaining council rates. The company must own and register at least five vehicles in its name, including a bakkie stationed on site, and hold a valid ICASA licence or a lease agreement for radio equipment. Bidders must submit a schedule of at least three completed security contracts within the last five years, with supporting award letters, one of which must be worth at least R5 million, and a certified public liability insurance policy of R10 million. Guards must hold PSIRA registration, a SAPS clearance, Grade 10 education, two years of guarding experience, and be fluent in English and isiZulu.
Evaluation is based on an 80/20 preference point system, with 80 points for price and 20 points for specific goals. Specific goals include 10 points for enterprises at least 51% owned by women, 5 points for enterprises at least 51% owned by military veterans, and 5 points for enterprises located within the uMgungundlovu municipal area, each supported by the documentary proof specified in the bid. Bid documents can be downloaded free of charge from the eTenders portal or collected in hard copy from the Southern Regional Office for a non-refundable fee. No compulsory briefing session is scheduled. Bids must be submitted in a sealed envelope to the tender box by 11:00 on 25 November 2026, as late, faxed or emailed submissions will not be accepted. Prices must be firm, inclusive of VAT, and remain valid for 90 days. The department reserves the right not to award to the lowest bidder and may conduct a risk assessment before award.
This tender suits established, PSIRA-registered security companies with a Grade A or B owner or director, a fleet of at least five registered vehicles, and documented experience in government or large-scale guarding contracts, including a contract worth R5 million or more. Companies with R10 million public liability cover, an ICASA-compliant radio setup, and the capacity to field around ten Grade C guards on 24-hour rotation are well placed to bid. Small and emerging security businesses that meet the mandatory criteria, particularly those owned by women or military veterans or based in the uMgungundlovu area, may benefit from the specific-goals preference points. Companies that cannot meet the prequalification requirements, or that lack the infrastructure to provide 24-hour coverage, should not apply.
Create a free account to see every tender matched to your business. This tender's documents and buyer contacts unlock from R199/month.
See your matched tenders before you pay, then get their documents and buyer contacts straight away. Cancel anytime, no contract.
