Panel of suppliers for the as-and-when supply and delivery of building materials to Matjhabeng Local Municipality in Welkom, Free State, over three years. Mandatory and functionality criteria apply, with price scored on an 80/20 or 90/10 preference system.
Matjhabeng Local Municipality in Welkom, Free State, is establishing a panel of suppliers for the supply and delivery of building materials over a period of three (3) years on an as-and-when-required basis. Appointment to the panel does not guarantee a fixed volume of business. Orders will be issued as the municipality's requirements arise, so successful panel members should be prepared to respond to requests at short notice and deliver to the municipality's specified locations. The full list of materials and technical specifications is contained in the complete tender document, which should be reviewed carefully before submitting a bid.
The tender is governed by Section 217 of the Constitution, which requires fair, equitable, transparent, competitive and cost-effective procurement, and by the Municipality's Supply Chain Management Policy and the Preferential Procurement Policy Framework Act No. 5 of 2000. Evaluation follows three stages: mandatory requirements, functionality, and price and specific goals, with price and preference scored on an 80/20 or 90/10 basis as stated in the bid criteria. The lowest bid will not necessarily be accepted, and the Municipality may award to multiple bidders, to part of a bid, or to no bidder at all. Bids will not be accepted from persons in the service of the state. Late bids, bids with envelopes not properly marked, and telegraphic, faxed, telephonic or pencil-completed bids will not be considered. Where the bid validity period is not stated, it defaults to 90 days from the closing date. No CIDB grading is required for this tender and no compulsory site briefing is scheduled.
Tender documents can be downloaded free of charge from the eTender portal or obtained as a printed document from the Municipality for R600.00, payable in cash at the Welkom office or by EFT, using the tender number as the payment reference. Printed documents and completed bids are handled at the Civic Centre, corner Ryk and Stateway Streets, Room 108, Welkom, where bids must be placed in the tender box. The closing date is 23 November 2026 at 14:00. Technical enquiries should be directed to Mr E. Eloff (057 916 4000), and supply chain management enquiries to Mr L. Sebatane (057 391 3911) or Ms S. Malgas (057 391 3911). Bidders benefit from a stable, multi-year municipal supply relationship and the opportunity to supply a public institution through a transparent process.
This tender is suited to building material suppliers, hardware and builders' merchants, wholesalers and distributors, and manufacturers' agents that can supply and deliver a broad range of building materials in the Matjhabeng area and surrounding Free State region. Because appointment is to a panel, several suppliers can be appointed, which makes it attractive to small and medium enterprises and B-BBEE-compliant businesses that can meet the specific goals and preference points. Businesses must be able to meet the mandatory and functionality requirements, provide valid tax and B-BBEE documentation, and confirm they are not in the service of the state. Construction contractors that only need materials, rather than full construction services, may also find this relevant. Companies that cannot respond to short-notice, as-and-when orders or lack delivery capacity to the municipality should consider whether they are a good fit before bidding.
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