Panel of suppliers for road patching materials supply and delivery to Matjhabeng Local Municipality, Welkom, for three years as and when required. Evaluated on mandatory, functionality, and 80/20 or 90/10 price and specific goals criteria.
Matjhabeng Local Municipality in Welkom, Free State, invites bids to establish a panel of suppliers for the supply and delivery of road patching materials over a period of three years. The panel contract operates on an as-and-when-required basis, meaning the municipality will place orders according to its road maintenance needs rather than committing to fixed quantities. Successful panel members will supply materials used in repairing potholes and other localised road surface defects across the municipal road network. Bidders should note that the tender is evaluated in three stages: mandatory requirements, functionality, and price and specific goals, using either an 80/20 or 90/10 preference point system as stated in the tender document. CIDB grading is not applicable to this tender, and there is no compulsory site briefing session.
The tender is governed by Section 217 of the Constitution of the Republic of South Africa, the Municipal Supply Chain Management Policy, and the Preferential Procurement Policy Framework Act No. 5 of 2000 and its regulations. The municipality reserves the right to accept a part or portion of any bid, to accept bids from multiple bidders, or to appoint no bidder at all, and the lowest bid will not necessarily be accepted. Bidders must not be persons in the service of the state. Tender documents are available for free download from the eTenders portal, or as a printed document at R600.00 (non-refundable) from the Welkom Cashiers office or by EFT, quoting the tender number as the reference. Purchased documents may be collected from Room 108 at the Civic Centre, corner of Ryk and Stateway Street, Welkom. Completed bids must be submitted in the tender box at the same address by the closing date and time of 14:00 on Monday, 23 November 2026. Late, incorrectly marked, faxed, telephonic, telegraphic, or pencil-completed submissions will not be considered.
For businesses, this opportunity offers a multi-year route to supply a municipality without a guaranteed volume, which suits suppliers able to respond quickly to demand and maintain stock for road repair materials. Suppliers that secure a panel position can compete for orders over the full three-year period. Enquiries on the technical specifications should be directed to Mr. E. Eloff, and supply chain management enquiries to Mr. L. Sebatane or Ms. S. Malgas, all at the municipality's Welkom offices. Bidders should confirm the bid validity period in the tender document, as the default validity period is 90 days from the closing date where none is stated.
Suppliers and distributors of road construction and maintenance materials, such as asphalt, cold mix, hot mix, bitumen-based patching products, and related road repair consumables, particularly those based in or able to deliver to Welkom and the wider Matjhabeng area in the Free State. Businesses should have the capacity to supply materials on short notice, meet the mandatory requirements, and demonstrate functionality and specific goals credentials (such as B-BBEE status and local or Free State presence where applicable). Civil engineering and road maintenance contractors seeking reliable material sources may also find this relevant. Businesses that cannot supply road patching materials, or that do not meet the mandatory requirements, should not apply.
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