Supply and installation of Microsoft Teams Room solution systems for the engineering boardroom at Transnet's Port Terminal in Richards Bay. Requires an OEM Silver Partner status (or better), Microsoft Partnership and OEM Boardroom Solution certificates, five or more reference letters, and engineers with valid OEM certifications.
Transnet SOC Ltd, through its Port Terminal operations at the Port of Richards Bay, has issued a Request for Quotation (RFQ No. TPT/2026/10/1386/12937/RFQ) for the supply and installation of Microsoft Teams Room solution systems for the engineering boardroom at the RCB TPT terminal. The requirement is for a complete collaborative meeting solution that enables high-quality video conferencing, audio, and content sharing within the boardroom environment, integrated with the Microsoft Teams platform. The scope covers the procurement of certified hardware and software, installation, configuration, and commissioning of the solution, aligned with the specifications set out in Annexure A (Scope of Work).
Bidders must meet a number of technical and administrative requirements. The Functionality/Technical stage carries 70 points with a minimum qualifying threshold of 70 points. Scoring is based on OEM Silver Status certification (or better), a Microsoft Partnership Certificate, an OEM Boardroom Solution Letter, client reference letters for similar supply of intelligent collaborative equipment not older than two years (on client letterhead, with nature of services, contact details and signature), and evidence of engineers' valid OEM certifications supported by updated curricula vitae. Price is evaluated on an 80/20 preference point system, with 80 points for price and 20 points for B-BBEE status level of contribution, with additional points available for specific goals such as black youth-owned and black women-owned entities. The estimated value is below R50 million including all applicable taxes. Successful bidders may also be subject to security clearance requirements, SARS tax compliance (PIN or CSD number), and Transnet's supplier integrity, POPIA and DPIP/FPPO disclosure obligations.
Key dates include the closing date of 29 October 2026 at 12:00 (noon), with clarification queries due by 28 October 2026. Bids must be submitted electronically through the Transnet eSupplier Portal, including electronic pricing, with submissions recommended at least one day before the deadline. Bids must remain valid for 90 business days from the closing date. The benefit to successful suppliers is a structured, multi-year opportunity to deliver technology infrastructure to a national strategic logistics entity, with potential for follow-on engagements in its digital transformation programme.
This tender is suitable for ICT and audio-visual integrators that hold Microsoft Partner status (minimum OEM Silver) and OEM Boardroom Solution credentials, and that can provide at least five client reference letters for comparable collaborative equipment projects completed within the last two years. Businesses should have certified engineers with valid OEM qualifications and updated CVs, and should be registered on the Central Supplier Database with valid tax compliance status. It is particularly relevant to Richards Bay and KwaZulu-Natal-based suppliers or those able to deliver on-site installation and support, as well as B-BBEE Level 1 or 2 contributors and black-owned or youth-owned enterprises that can claim specific goals points.
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