Supply of security access cards, smart card printing materials and printer cleaning kits to SITA over five years. Bids must be submitted electronically via SITA's ERP system by 17 November 2026 at 11:00, with mandatory CSD registration.
The State Information Technology Agency (SITA) has issued Request for Bid RFB 3299/2026 for the procurement of security access cards, access card materials, and cleaning kits for smart card printers. The contract covers a period of five (5) years and is intended to ensure a continuous supply of the physical credentials and consumables needed to operate SITA's secure access and identification processes. The bid is a formal Request for Bid (RFB) rather than a simple quotation, so suppliers should review the full document pack carefully before responding.
The bid documentation includes a Notice to Bidders, an Invitation to Bidder letter, a Bid Specification Document, a Standard Bidding Document, and a Pricing Schedule in Excel format. Bidders must be registered on the Central Supplier Database (CSD) and ensure that all company details are current. Bid responses are valid only if submitted electronically through SITA's Oracle-based ERP supplier portal by the closing date and time of 17 November 2026 at 11:00. Documentation must be complete, correctly formatted, and submitted as original documents. Pricing must be entered using the provided Excel pricing schedule, which must be included in the response pack, and each line-item price must also be recorded directly within the ERP system. Suppliers unfamiliar with the platform are directed to SITA's ERP supplier e-catalogue guidelines. All queries must be submitted in writing to the designated SITA contact.
For suppliers, this tender offers a long-term, five-year supply opportunity with a public sector buyer, providing revenue predictability and the potential for repeat business. It also gives suppliers the opportunity to participate in SITA's transition to electronic supply chain management, which requires familiarity with online bidding and ERP-based submission processes. Interested bidders should verify their CSD registration and ERP access well before the closing date, confirm that they can supply the specified card types, card materials, and cleaning kits, and prepare their pricing carefully, as incomplete or incorrectly submitted bids may be disqualified under the administrative pre-qualification requirements.
This tender is suitable for suppliers and distributors of security access cards (such as PVC or smart cards), card printing materials and consumables (such as blank cards, ribbons, and laminates), and smart card printer accessories and cleaning kits. It is particularly relevant to businesses with experience supplying government or large institutional clients and with the capacity to commit to a five-year supply arrangement. Bidders must be registered on the Central Supplier Database and able to submit responses electronically through SITA's ERP system. Businesses should review the Bid Specification Document for any additional eligibility, technical, or compliance criteria before submitting a bid.
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