Managed Office Space Leasing

Trade & Investment KwaZulu-Natal (TIKZN), a Schedule 3C provincial public entity that promotes KwaZulu-Natal as an investment destination and facilitates export trade, is seeking a service provider to lease a fully managed office space for its Regional Office in Pretoria, Gauteng. The contract is for a fixed 36-month term from signing, with a one-month set-up period at no additional cost and an option for TIKZN to extend by a further two years based on supplier performance and Accounting Officer approval. The preferred location is close to Embassy offices, ideally in Groenkloof, Waterkloof or Brooklyn, with ground-floor access, easy access for clients including persons with disabilities, proximity to major highways, and a safe and secure environment that appeals to international investors.

The minimum premises must provide a total managed office space of at least 120m², including three private, air-conditioned offices of at least 12m² each, each with two plug points, 5G internet and a landline. The premises must also include a reception area, a fully furnished, air-conditioned boardroom for up to 15 people with video conferencing and five plug points, and a kitchen and ablution facilities, with shared or dedicated status specified for each. Further requirements include a minimum of six open or covered parking bays within an access-controlled entrance, 24-hour access control and CCTV monitoring, an on-site security representative, cleaning and sanitizer stations, a backup generator, an additional water supply, and external signage rights for TIKZN branding. Bidders must submit a method statement covering management, maintenance and aftercare, a health and safety and risk plan, line-item annual costings, a virtual tour with layout plans, and a lease escalation schedule. Lease costs must be inclusive of VAT, and the estimated value of the bid does not exceed R50 million (all taxes included).

To be eligible, bidders must attend a compulsory briefing session on 12 November 2026 at 11:00 and must provide a valid Certificate of Occupancy, electrical, water, fire safety and annual emergency equipment compliance certificates, and valid business insurance such as public liability cover. Functionality will be scored on the quality of the offer, location accessibility, programme quality and at least three client reference letters from the past five years, with a minimum of 70% required to proceed. The remaining 80 points are allocated to price and 20 points to specific goals, including black ownership, women ownership and South African ownership. Sealed bids must be delivered to the tender box at Trade & Investment House, 1 Arundel Close, Kingsmead Office Park, Stalwart Simelane Street, Durban, by 12:00 on 25 November 2026. Late, emailed or faxed submissions will not be accepted.