Catering and Event Setup for Awards Ceremony NEW

The KZN Department of Public Works & Infrastructure (Head Office) is inviting suitable and capable service providers to quote for catering and event services for its Departmental Service Excellence Awards Ceremony. The event will be held on 17 November 2026 at the Mayville Durban Conference Centre, 455A Jan Smuts Highway, Mayville, Durban. The tender is published under reference ZNQ 82/26/27 and is procured through a Request for Quotation (RFQ) process with a validity period of 120 days from the closing date.

The scope covers three meal categories and full event setup. The general service includes lunch for 120 guests, with savoury rice, lamb curry, roast chicken and four salad varieties, plus assorted juices and cold drinks. A separate executive meal service for 20 guests includes mince lasagna, grilled fish and three salad varieties. A halaal meal service for 10 guests includes roast chicken, beef curry, savoury rice and salads. All meals must be served with water bottles, crockery, full cutlery and glassware, and set up at the venue before the meeting starts. The décor and event requirements include a red carpet for award recipients, black and gold table linen, black napkins, gold chair covers and sashes, candle centrepieces, gold underplates, crystal champagne and wine glasses, podium and stage décor, and gold-lettered backdrop signage. The sound and lighting requirement is a PA system suitable for a venue accommodating 200 guests, two roving microphones and stage lighting. Bidders should note that the source documents list a lunch delivery time of 20:00 and some quantities that differ slightly between sections, so clarification with the contact persons is advisable before pricing.

Bidders must be registered on the Central Supplier Database (CSD) at the closing time, and must submit a valid tax compliance status (PIN or CSD number). Mandatory requirements include three reference letters for similar projects of similar value, submitted with the quotation; failure to meet this requirement results in immediate disqualification. Evaluation is based on administrative compliance (Phase 1), mandatory requirements (Phase 2), and price and specific goals (Phase 3) under the 80/20 preference point system, where 80 points are allocated to price and 20 points to 100% Black ownership, supported by a sworn affidavit signed by a Commissioner of Oaths. The Department reserves the right not to award to the lowest bidder and will conduct a risk assessment before award. Only firm prices are accepted. Bids must be submitted on the official tender document without retyping and deposited in the tender box at the Lower Ground Floor (Foyer), 191 Prince Alfred Street, Pietermaritzburg, by 11:00 on the closing date stated in the bid document (12 November 2026). Faxed, emailed and late submissions are not accepted. The published closing date in the listing metadata (13 November 2026) differs from the bid document, so verify the date before submission.