Supply and Delivery of Laboratory Chemicals NEW

The Perishable Products Export Control Board (PPECB), a Schedule 3A public entity, is inviting bids for the supply and delivery of laboratory chemicals to its laboratory in Centurion, Gauteng. PPECB manages and monitors South Africa's cold chain for perishable exports under the Perishable Products Export Control Act 9 of 1983 and the Agricultural Products Standards Act 119 of 1990. The laboratory requires a recurring supply of reagents and chemicals to support its testing activities. The successful bidder will enter a three-year contract with PPECB, with an option to renew for a further two years based on service delivery performance, and the contract is subject to an annual performance review.

The tender covers 31 specified product lines, with estimated annual quantities based on 12 months of usage. Items include methanol, ethanol, nitric acid, sulphuric acid (several specific gravities), acetic acid, petroleum ether, potassium iodide, silver nitrate, sodium hydroxide, sodium carbonate, phenolphthalein, boric acid, various pH and redox indicators, and other analytical-grade reagents. Pack sizes range from 500 ml and 25 g to 25-litre containers. Bidders must be either the manufacturer of the quoted chemicals or an authorised supplier, repackager, distributor or reseller appointed by the manufacturer, and must provide supporting evidence. Pricing must be fixed for 12 months and include VAT and delivery to the PPECB Laboratory in Centurion. Bidders must quote on every line item, as incomplete pricing will disqualify a bid. Payment is due within 30 days of a correct invoice, and bidders must be registered on the Central Supplier Database. The bid validity period is 150 days from the closing date.

Bids are evaluated in stages: administrative compliance, mandatory criteria, functional/technical evaluation (out of 137 points, with a minimum threshold of 110), sample testing (minimum 26 out of 31 points, with samples to be provided within 7 to 10 working days), and then price and preference evaluation using the 80/20 system, where 20 points are available for specific goals such as B-BBEE status and women ownership. Technical scoring rewards company experience in supplying laboratory chemicals, valid certificates of analysis and safety data sheets for all items, a delivery lead time of 5 working days or less, ISO 9001:2015 certification, and written client references. Submissions must be in two sealed envelopes, one for the technical proposal and one for pricing, delivered as a hard copy to the PPECB tender box and as an electronic copy via Microsoft OneDrive. The closing date is 9 December 2026 at 11:00. This tender offers a stable, multi-year supply opportunity for chemical suppliers and laboratory distributors with the capacity to meet PPECB's quality, documentation and delivery requirements.