Scriber Services for Panel Meeting Draft Minutes

The National Film and Video Foundation of South Africa (NFVF) has issued Request for Quotation RFQ36 2026-2027 to appoint one or more service providers to provide scriber services. The appointed provider will attend NFVF panel meetings and produce accurate draft minutes of proceedings. The meetings are scheduled on specific dates between 9 and 30 November 2026. Sessions on 9, 10, 11, 13, 16, 17, 19, 20 and 27 November run from 08:30 to 17:00. Sessions on 23 and 30 November run from 08:30 to 14:00, and the session on 25 November runs from 09:00 to 16:00. All meetings will be held virtually on Microsoft Teams, so bidders must be able to participate remotely and reliably. In total, the assignment covers roughly twelve meeting days.

Bidders must submit a complete quotation by the closing date of 9 November 2026 at 11:00. Quotations above R2,000.00 are evaluated on the 80/20 preference points system, with 80 points for price and 20 points for specific goals. The specific goals are B-BBEE Level 1 or 2 (5 points), ownership by black people of 50% or more (4 points), ownership by black youth (5 points), ownership by black women of 50% or more (3 points), and ownership by black people with disabilities (3 points). Proof must be submitted for each claimed goal, as failure to provide proof results in zero points for that goal. Mandatory compliance documents include SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim Form), SBD 8 (Declaration of Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination), a company profile, CSD registration proof, a valid Tax Compliance Certificate or PIN, and a B-BBEE certificate or sworn affidavit. The NFVF reserves the right to verify preference claims and to consider risk and track record before awarding a contract.

This opportunity suits service providers with strong experience in minute-taking, transcription, or secretarial support for formal committees or panels, including familiarity with South African public sector governance and procurement processes. Successful delivery requires accurate, timely draft minutes, careful handling of confidential information, and dependable availability across the scheduled dates. The short submission window, with publication on 3 November 2026 and closing on 9 November 2026, means interested bidders should prepare compliance documents in advance to avoid missing the deadline.