Access Control and Surveillance Security Systems Supply, Installation and Maintenance

The Council for Geoscience (CGS), a Schedule 3A public entity established under the Geoscience Act 100 of 1993, has issued a Request for Proposal for the appointment of a service provider to supply, deliver, install, commission and maintain access control and surveillance security systems at its National Core Library in Donkerhoek, Pretoria. The three-year contract covers a complete security upgrade of the facility, including perimeter surveillance infrastructure with 13 outdoor bullet cameras mounted on 6m poles, LED perimeter lighting, a distribution board and cabling. It also includes access control at the Main Gate and Coreshed, using two-door controllers, fingerprint readers and 200 Mifare cards, along with indoor and outdoor cameras across the storerooms.

The scope extends to a backup and storage system with 24-bay network video recorders, CCTV display screens, a video wall decoder, and a server and networking backbone. This includes 42U server cabinets, single-mode fibre cabling, OTDR testing, patch panels, Ruijie firewall and managed PoE switches. The successful bidder must integrate the new system with the existing HikVision installation and link it to the Head Office security system, issue a Certificate of Compliance, provide warranties, drawings and manuals, deliver training, and submit a health and safety file before work begins. Ongoing maintenance and support are priced on a retainer basis, with ad-hoc technician call-outs for new and existing infrastructure.

Evaluation follows an 80/20 preference point system (price and specific goals) after functional gating at a minimum of 80 out of 100 points. Functional scoring considers signed client reference letters for similar work in the past ten years, a project manager with at least five years of experience and a project management certificate, a technician holding a valid PSIRA Grade C certificate and at least two years' CCTV, access control and fibre experience, and a detailed project execution plan with timelines. Bidders must hold a valid PSIRA company certificate, professional indemnity of at least R20 million, a valid tax compliance status and CSD registration, and submit a two-envelope bid with the required SBD forms. A compulsory briefing session is held on 2 November 2026 at 11:00 at the site. The closing date is 1 December 2026 at 11:00, and bids are valid for 120 days.