Bee Colony Fumigation Services NEW

The Road Accident Fund (RAF) has issued Request for Quotation PR10119252 to appoint a suitable service provider for the fumigation of three bee colonies at its Regional Office in Hatfield, Pretoria. The core requirement is the safe and effective treatment or removal of the colonies, carried out by a provider with the specialist expertise, equipment, and safety procedures needed to handle bee colonies on an occupied government premises. The tender is classified under Other Service Activities and is a single-site, short-duration engagement. The RFQ is supported by standard bidding documents, including SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points under the Preferential Procurement Regulations 2022), which set out the evaluation and compliance requirements.

The tender also includes Annexure A, Technical and Organisational Security Measures. Annexure A is written for a contract involving the handling of confidential RAF files, records, and data. It requires the service provider to protect personal information in line with the Protection of Personal Information Act 4 of 2013 (POPIA). Its requirements cover secure document handling and transport using lockable containers, record-keeping and access logs, lockable storage, access control on a need-to-know basis, fire suppression, physical security with CCTV and 24/7 monitoring, network security, encryption, cybersecurity standards, incident reporting, oversight of subcontractors, and RAF audit rights. Annexure A also allows RAF to conduct security screening or vetting of company directors and personnel.

Note for prospective bidders: the security annexure refers to records and documents, and does not clearly relate to the bee colony fumigation scope. This may be a template carried over from another procurement. Bidders should seek written clarification from the RAF before the closing date on whether Annexure A applies in full, in part, or not at all. Interested businesses should also confirm their CSD registration, tax compliance status, and B-BBEE certificate, and should ensure that any staff who would access RAF premises can be vetted. Submission deadlines are tight, with publication on 9 November 2026 and closing on 13 November 2026, so early preparation is advisable.