Vehicle Tracking Device Supply & Installation NEW

Enoch Mgijima Local Municipality in Queenstown, Eastern Cape, has issued Request for Quotation RFQ61/11/2026 for the supply and installation of vehicle tracking devices across its municipal fleet. The service is intended to support the effective monitoring, protection, and management of municipal vehicles, reducing the risk of theft, misuse, and unauthorised movement while improving operational oversight. Bids are due by 12:00 on 16 November 2026 and must be submitted in a sealed envelope at the Budget and Treasury Office, 25-27 Owen Street, Queenstown. Electronic, faxed, or emailed submissions are not accepted.

The required system must provide online vehicle tracking with real-time visibility for fleet managers. Key functional requirements include zone management, allowing managers to define custom geofences and receive alerts when vehicles enter high-risk areas or leave designated safe areas. Early notification features must alert users if a vehicle's power supply is interrupted, if a vehicle enters a high-risk area, or if it approaches a border. The system should also offer fleet analytics to help optimise operations, streamline logistics, and reduce costs, along with driver behaviour reporting to promote safe driving and improve driver performance. An assist button for immediate driver support in emergencies is required, as is a value-added service providing an additional layer of cover in the event of theft, tampering, or damage to vehicles or tracking devices. The scope covers supply, installation, integration, monitoring, reporting, support, warranty, and maintenance.

Evaluation follows the Preferential Procurement Regulations, 2022, using an 80/20 price-to-preference point system, with a three-stage process. Stage 1 is a compliance check. Mandatory documents include a company registration (CK) document, Central Supplier Database (CSD) registration, a valid SARS Tax Compliance Status PIN, a company profile, B-BBEE certificate or sworn affidavit, JV agreement where applicable, a municipal account or equivalent proof of rates status, and fully completed MBD forms. Stage 2 is functionality, with a minimum threshold of 60 out of 100 points. Points are awarded for experience (up to 40 points, based on five or more completed vehicle tracking or equivalent projects supported by appointment letters or purchase orders), specific expertise (VESA membership, PSIRA registration, and relevant certifications), and a clear methodology covering installation and integration, monitoring, reporting and support, and warranty and maintenance. Stage 3 evaluates price (80 points), B-BBEE status level (10 points), and specific goals (10 points), with preference for businesses located within Enoch Mgijima and the Chris Hani District. Bids must remain valid for 90 days, and prices must be inclusive of 15% VAT. Bidders should note that the municipality is not bound to accept the lowest bid, and that quotations from persons in the service of the state will not be considered.