Fire Fighting Equipment and Emergency Relief Supplies NEW

Harry Gwala District Municipality is inviting qualified suppliers to join a panel of service providers for the purchase, supply and delivery of firefighting and emergency response equipment over a period of 36 months. The panel covers heavy-duty fire beaters for veld and grass fire suppression, firefighting knapsack tank sprayers, double-size blankets, high-density foam sponges and sealed emergency relief boxes. Items are ordered on an as-needed basis through specific orders issued by the municipality during the contract period. Deliveries are to the Harry Gwala District Disaster Management Centre at 03 Northway Drive, Morningside, Ixopo, and the equipment will be distributed across all four local municipalities (Johannes Phumani Phungula, uMzimkhulu, Dr Nkosazana Dlamini-Zuma and Greater Kokstad) based on identified risk-prone areas.

The technical specifications are detailed. Fire beaters must have a handle of 1.2 to 1.5 m with a non-slip grip, and a heat-resistant rubber or fire-retardant beater head of at least 6 mm thickness, roughly 300 x 300 mm, weighing no more than about 3 kg, with an expected service life of at least three to five years. Knapsack sprayers must have a useful tank capacity of 15 L, a polyethylene tank, an adjustable spray nozzle, a spray reach of about 3 m and comfortable shoulder straps. Blankets must be super-soft microfiber, fleece or mink-style plush in double size (200 x 240 cm, +/- 5%). Sponges must be three-quarter size (107 x 188 cm) with a minimum thickness of 12 cm and high-density foam. Each emergency relief box must be packed and sealed in durable cardboard and contain a specified kit of cooking, eating and water items, including aluminium pots, a stainless steel kettle, enamel plates, cups and bowls, water containers, basins, utensils, knives and a two-burner electric stove. Suppliers must replace defective or damaged items found during inspection and provide product information, user instructions and warranties on delivery. All relief material must be delivered by a 3 to 5 ton closed-body truck, and quoted prices must be firm, inclusive of all applicable taxes and inclusive of delivery.

The procurement supports the municipality's obligations under the Disaster Management Act (57 of 2002), the Fire Brigade Services Act (99 of 1987) and the National Disaster Management Framework, and reflects the outcomes of disaster risk assessments conducted with the local municipalities. Bidders must attend a compulsory briefing at the Disaster Management Centre on 26 November 2026 at 10:00, as non-attendance results in disqualification. Bids close on 10 December 2026 at 12:00. Evaluation is split into a functionality stage, where a minimum of 70 out of 100 points is required, and a price and preference stage. Functionality is scored on relevant supply experience (up to 60 points, based on five or more similar projects) and bank rating (up to 40 points). Compulsory returnable documents include a valid CSD registration, a tax compliance status PIN, MBD forms 1, 4, 8 and 9, municipal rates and services accounts for the company and its directors, and a signed certificate of authority. Companies must also be registered on the municipal supplier database. Bid documents cost R500 (non-refundable) from the Finance Services Department or can be downloaded from the municipal website. Bids must be submitted in sealed envelopes to the bid box at the Ixopo reception. Bids are valid for 90 days after closing. Once established, the panel will be used on a rotational basis, with all panel members given an opportunity to quote.