Office Accommodation Lease NEW

The Agricultural Research Council (ARC) is seeking a service provider to lease office accommodation in Bloemfontein. The requirement is for a building offering a total lettable area of between 270 m² and 300 m², located no more than 10 km from the Central Business District (CBD) of Mangaung Metropolitan Municipality. The lease term is 24 months, with an option to extend on a month-to-month basis. Submissions are made by written quotation, and the ARC has indicated a compulsory site briefing in its request documents, so bidders should confirm the date and attendance requirements in the full tender pack before submitting.

The proposed premises must meet several mandatory requirements. Bidders must supply approved building plans, zoning certificates, proof of valid building insurance (or a letter of intent), and certificates of compliance for electrical, plumbing, gas, HVAC and other installations. If the building is occupied or only ready for occupation, a building occupancy certificate is also required. The building must have an automated backup generator. Compliance is expected with the National Building Regulations, fire regulations, SANS and SABS codes, energy efficiency requirements and municipal by-laws, including accessibility provisions for persons with disabilities. Building maintenance, including air-conditioning, fire detection and extinguishing systems, electrical and plumbing services, generator maintenance, lifts and ablution facilities, is the landlord's responsibility.

The ARC requires a fit-out of the space to include a reception area, kitchen, boardroom, six enclosed offices, an open-plan area for six people, a storeroom and filing room, a pause area and a secure brick-walled server room with a 24,000 BTU air-conditioning system. Flooring, painting, partitioning and carpentry are within the scope, along with space planning and floor plans or CAD drawings. The building must also provide at least six covered, access-controlled parking bays, including one bay for persons with disabilities, available to ARC vehicles, staff and visitors on a 24-hour basis. Bidders must be registered on the Central Supplier Database (CSD), complete the Standard Bidding Documents (SBD), and state any specific goals they wish to claim under the 80/20 preference point system. Quotations are to be emailed to the ARC Supply Chain Management contact by the closing date of 16 November 2026 at 10:00.