Panel appointment for servicing, maintenance and repairs of municipal vehicles in Welkom, Free State, over three years on an as-and-when-required basis. Closes 23 November 2026.
Matjhabeng Local Municipality, based in Welkom in the Free State, is inviting suitably qualified service providers to join a panel for the servicing, maintenance and repair of its municipal fleet. The panel contract runs for three years and is called off as and when required, so the municipality does not guarantee any fixed volume of work. Appointed panel members will carry out routine servicing, mechanical and electrical repairs, and related maintenance on municipal vehicles and plant. Work will be ordered on a per-job basis as the municipality's fleet needs arise.
The tender is governed by the Municipal Supply Chain Management Policy and the Preferential Procurement Policy Framework Act No. 5 of 2000, in line with Section 217 of the Constitution. Evaluation follows a three-stage process: mandatory requirements, functionality, and a 80/20 or 90/10 preference point system for price and specific goals. The municipality may award the panel to one or several bidders, and the lowest bid will not automatically be accepted. CIDB grading does not apply to this tender, and there is no compulsory site briefing. Bidders should confirm the full mandatory and functionality criteria in the tender document before submitting.
For businesses, the panel offers a three-year pipeline of municipal work without guaranteed volumes, which suits workshops and fleet service providers that can respond quickly and maintain service standards across different vehicle types. Tender documents are free to download from the eTender portal or can be bought as a printed copy at R600 from the municipal main building, with payment by cash or EFT. Enquiries on supply chain matters should go to Mr L. Sebatane (lesibos@matjhabeng.co.za) or Ms S. Malgas (sylvia.malgas@matjhabeng.co.za). Completed bids must be placed in the tender box at the Civic Centre, Room 108, corner Ryk and Stateway Street, Welkom, by 14:00 on Monday, 23 November 2026. Late, faxed, emailed, telephonic or pencil-completed submissions will not be considered.
This tender suits registered motor vehicle workshops, mechanical and electrical repair specialists, and fleet service providers, including those offering light and heavy vehicle servicing, tyre and brake work, and related maintenance. Businesses should have the workshop capacity, qualified technicians, and mobile or collection capability to respond to call-off orders across the Matjhabeng area. Small and medium enterprises may benefit from the specific-goals preference points, subject to their B-BBEE status and the criteria in the tender document. Businesses that cannot commit to the three-year panel term, or that do not operate within reach of Welkom, are unlikely to be suitable.
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