Security Monitoring and Reaction Services NEW

The South African Weather Service (SAWS), a Section 3(a) public entity under the Ministry of Environmental Affairs, has issued Request for Quotation RFQ4620b/26 for the procurement of security monitoring and reaction services for its George office in the Western Cape. The request is an open quotation process with an estimated value of up to R500,000 (inclusive of VAT). Bidders must submit their quotations electronically by 11:00 on 16 November 2026. Quotations remain valid for 60 calendar days after the closing date. No compulsory briefing session has been scheduled, and clarification questions must be submitted in writing to the SAWS Supply Chain Management Acquisition Department.

The service requires the appointed provider to monitor security systems at the George office and respond to incidents when alarms or other security events are triggered. The detailed scope, specifications and terms of reference are set out in Annexure H, which was not included in the extracted tender content and should be reviewed in full before bidding. Bidders must provide a single ceiling price covering all phases, expenses and VAT for the full project period, along with a cost breakdown, the period required to commence after award, and confirmation of whether rates are firm for the full contract period. If rates are not firm, bidders must state the adjustment basis, such as the Consumer Price Index. Providers must hold duly approved operational premises with the necessary infrastructure and relevant accreditation from the appropriate regulatory body. SAWS will conduct a due diligence site visit before award, and may request site inspections, financial statements and reference checks.

Successful bidders must conclude a Service Level Agreement (SLA) with SAWS that forms part of the supply agreement and includes a scorecard for measuring service quality, responsiveness and value for money. Bids are evaluated on an 80/20 preference point system, with 80 points for price and 20 points for B-BBEE specific goals, which requires a valid B-BBEE verification certificate or sworn affidavit for EMEs and QSEs. Bidders must hold a valid Tax Compliance Status PIN or CSD number, and joint ventures, consortia or subcontracting arrangements require signed teaming agreements or proof of subcontracting. Payment is due within 30 days of a valid invoice. SAWS reserves the right to award the contract in whole or in part, to reject bids that are not market-related, and to cancel the process if no acceptable tenders are received.