Commercial Office Space Lease NEW

The Road Accident Fund (RAF), a Schedule 3A public entity, has issued a Request for Information (RFI reference RAF/2026/00078) to identify property owners and agents able to lease office accommodation for its Johannesburg Regional Office. The RFI is a market-sounding exercise and does not constitute a binding solicitation or commit RAF to any future contract. The minimum requirement is an existing, fully built Grade B office building (as defined by SAPOA) with at least 11,000m² of gross lettable area, of which 2,000m² must be on the ground floor to accommodate a Customer Experience Centre and a Central Archiving Facility holding approximately 70,000 active files. A further 1,000m² of storage, ideally in the basement, and space suitable for a canteen are also required. The preferred location is Parktown, Rosebank or Marshalltown, within 1km of public transport routes, and the building should ideally be a single-tenant building. The lease is for a 12-month period, and the rental rate must align with current SAPOA rates for the area.

The building specifications are extensive. Parking must include at least 520 covered and secure bays on site, with 20 bays designed for people with disabilities in line with SANS 10400 Part S, and 30 visitor bays. Alternatively, the landlord may offer 275 covered on-site bays plus 245 covered bays within 500m. Building services must include air conditioning and HVAC maintained under the lease, generator backup with 40% spare capacity, UPS for IT equipment, a 50,000-litre backup water supply with a bulk tanker inlet, a dedicated electricity meter, and fire detection systems compliant with SANS 10400. Accessibility, health and safety, and security requirements include lifts and ramps, OHS Act compliance, access control, floodlighting, burglar bars on openings, and a secure ICT server room with dedicated power. Landlords must also provide a service level agreement with defined response timelines, periodic fumigation and window washing, grounds maintenance, and a tenant installation allowance. Marketing provisions such as building wraps, signage approval and reception screens are also requested.

Bidders must submit their responses by email to bacsecretariat@raf.co.za, marked for the attention of SCM Demand Management, by 11:00 on 12 November 2026. Responses must include a detailed cost schedule covering rental, operational costs, parking, storage and utilities, all quoted in VAT-inclusive South African Rand. Bidders must also provide the building name and address, the letting party, floor plans and drawings. Bidders must be registered on the National Treasury Central Supplier Database, have their tax affairs in order, and not appear on the Restricted Suppliers or Tender Defaulters registers. Enquiries should be submitted in writing to the same email address before the closing date, referencing paragraph numbers where relevant. The requirement presents a substantial opportunity for property owners and managing agents with suitable Grade B buildings in the target nodes.