Office Space Leasing - George

The Breede-Olifants Catchment Management Agency (BOCMA), a public entity established under the National Water Act, 1998, is inviting bids from property owners and accredited property managers to lease vacant office space in George for a fixed term of five years. The lease is intended to accommodate approximately 37 employees and is scheduled to commence on 1 March 2027. The Agency requires a minimum of 800 square metres of office accommodation, comprising a reception area, 15 enclosed offices, five open-plan areas, two small committee rooms, a large boardroom for 30 people, a small boardroom for 10 people, six storerooms, a registry room, a printing room, a server room with a lockable security gate, and three lockable garages with three secured covered parking bays for Agency vehicles. The office must be accessible seven days a week.

The premises must be located in a safe, easily accessible area within 50 km of a main road, with access to public transport and sufficient public parking, including at least 20 freely accessible secured bays and two disabled parking bays. The building must comply with Department of Public Works minimum office accommodation specifications (DPW-11.1 LS) and the latest SAPOA office grading, and must provide high-quality finishes, air conditioning with a remaining life expectancy of at least five years, CCTV at key entrances, exits and parking areas, alarm and armed response, fire protection and detection, accessible emergency exits, adequate network trunking, and 15A power outlets throughout. Operating and maintenance services, including HVAC, electrical, plumbing, lift servicing, fire equipment servicing, security, gardening, pest control and external window washing, must be included in the operating costs and fixed for the lease term. Required documentation includes a valid tax clearance PIN, CSD registration, two years of audited financial statements, a municipal occupation certificate, proof of ownership or mandate, building insurance, plumbing, electrical and fire certificates, and a copy of the proposed floor plan.

Evaluation follows the 80/20 preferential procurement system, with a minimum of 70% required on functionality (covering company experience, location and accessibility, and compliance with building requirements) before price and specific goals are considered. Specific goals award points to enterprises that are at least 51% women-owned, youth or disability-owned, or 51% Black-owned. Bids must remain valid for 120 days from the closing date of 20 November 2026 at 14:00, and shortlisted bidders may be subject to physical inspection. Submissions must be hand-delivered to the BOCMA tender box in Worcester, accompanied by five copies and a USB stick containing the full bid.