PRASA seeks multiple service providers to supply and deliver professional uniforms for train and bus drivers, including tailored suits, shirts, footwear, high-visibility wear and branded accessories, on an as-and-when-required basis over 24 months. Suppliers must meet SABS SANS 421 footwear standards and demonstrate relevant corporate uniform experience and financial capacity.
The Passenger Rail Agency of South Africa (PRASA) has issued Request for Proposal HO/RAIL/OPS/002/10/2026 to appoint one or more service providers for the supply and delivery of professional uniforms for its train and bus drivers. The contract runs for 24 months on an as-and-when-required basis, meaning PRASA will place purchase orders against the contract as needs arise. The appointment covers all PRASA Rail subdivisions, including Gauteng, KwaZulu-Natal, the Eastern Cape, the Western Cape, Metrorail, Shosholoza Meyl (MLPS) and City-to-City (LDPT). Bidders may select the region or regions for which they tender.
The uniform range is extensive and specified in detail in the scope of works. For male and female train drivers, and for male and female bus drivers, it includes long- and short-sleeved shirts, formal suit jackets and matching trousers or skirts, chino trousers, golf shirts, knitted jerseys, puffer and winter coats, reflective and hi-vis jackets, dust coats, ties or scarves, hats and fascinators, and socks. Footwear requires SABS-approved SANS 421 black parabellum shoes with metal-free, penetration-resistant midsoles and slip-resistant soles. Accessories include embroidered epaulettes, name tags, badges, stars, buttons, belts and shoe bags. Garments must carry embroidered PRASA or City-to-City branding in specified colours, and fabric specifications include blends such as 63% polyester, 33% viscose and 4% elastane, with requirements for durability, colourfastness, wrinkle resistance, moisture-wicking and reflective properties. Sizes range from S to 5XL for most garments, and bidders must submit sample garments for technical verification.
Evaluation follows a staged process. Mandatory and basic compliance documents include a valid B-BBEE certificate, COIDA letter of good standing, valid tax clearance, CSD registration, OHS Act compliance and an SABS 421 confirmation letter. Technical evaluation requires a minimum score of 70% and weighs proof of similar corporate uniform projects completed within the last two years (minimum R1 million per reference), delivery timelines (ideally within two months of purchase order), financial capacity measured by operating cash flow ratio, and the experience of the project manager. Price carries 80 or 90 points and specific goals (such as 51% black-owned and black women-owned status) carry the remainder, under the Preferential Procurement Regulations. Bidders should note the non-compulsory briefing session on 5 November 2026 at 10:00 via Microsoft Teams, the clarification question deadline of 12 November 2026, and the closing date of 23 November 2026 at 12:00. Bids must be submitted in two sealed envelopes, with technical and compliance documents in the first and pricing and specific goals in the second. The validity period is 180 working days.
For suppliers, this tender offers a sizeable, recurring opportunity to supply a large public entity over two years, with the possibility of award to multiple providers and regional splitting. It rewards established uniform manufacturers and distributors with proven capacity for embroidered corporate apparel, quality assurance credentials such as ISO 9001 or SABS certification, and the ability to meet sample testing and tight delivery schedules.
This tender suits uniform and corporate apparel manufacturers, garment suppliers and workwear distributors with experience supplying embroidered corporate uniforms and safety clothing. Footwear suppliers able to provide SABS SANS 421 approved shoes may also qualify, though they may need to partner with a uniform supplier. Bidders should have completed at least one similar project worth R1 million or more in the last two years, hold a valid B-BBEE certificate, tax clearance and CSD registration, and be able to produce garment samples and meet delivery timelines within two months. Small and medium enterprises owned by black women or black people may benefit from the specific goals scoring. Businesses without garment manufacturing or sourcing capacity, or without the ability to embroider to PRASA brand specifications, should not apply.
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