Cleaning Services (36-Month Contract) NEW

The Department of Public Works and Infrastructure invites registered service providers to tender for the rendering of cleaning services at the Sasolburg Magistrate Office over a 36-month period. The contract covers an estimated 3,455 m² of office space and requires full daily cleaning of offices, entrances and reception areas, meeting, board and tender rooms, the main hall, toilets and ablutions, kitchens, stairs, elevators, furniture, walls, ceilings, parking areas and prisoner holding cells. Scheduled tasks include daily dusting of telephones and horizontal surfaces, weekly floor and carpet maintenance, monthly window and glass cleaning, and high-rise window washing and carpet deep-cleaning every six months. Services are required Monday to Friday, 07:00 to 15:30, excluding weekends and public holidays. Bidders must provide at least four full-time cleaners at all times, with a site team leader, reserved relief staff for leave and sick leave, and the department's norm of one full-time employee per 850 m².

The contractor is responsible for supplying all labour, cleaning equipment and consumables. This includes two industrial floor polishers, two industrial vacuum cleaners, trolley mops, high-rise window-cleaning equipment, industrial carpet-washing equipment, warning signs in English, and all paper washroom consumables, cleaning chemicals and refuse bags. Equipment must be dedicated to the contract and available from commencement. Labour must be paid at or above the minimum rates in the Sectoral Determination for the Contract Cleaning Sector, with monthly salary advices issued to employees. Workers must wear uniforms and carry identity cards, and all staff must be vetted before entering the facilities. The contractor must also comply with the Occupational Health and Safety Act 85 of 1993, COIDA, the Unemployment Insurance Act and related regulations. This includes a site-specific health and safety plan, a risk assessment, public liability insurance, and proof of insurance. The specification also incorporates Expanded Public Works Programme (EPWP) principles, including recruitment of local labour with targets of 55% women, 55% youth and 2% persons with disabilities, along with monthly EPWP records and two sets of EPWP-branded overalls per participant.

Pricing must be submitted for three contract years plus a separate schedule for specialised high-rise and carpet cleaning, with VAT shown and the total carried over to Form PA-32. The evaluation uses the 80/20 preference point system, with 80 points for price and 20 points for specific goals. Specific-goal points are available to EMEs and QSEs at least 51% owned by black people (10 points), businesses located in the Fezile Dabi District (2 points), businesses at least 51% owned by black women (4 points), businesses at least 51% owned by black people with disabilities (2 points) and businesses at least 51% owned by black youth (2 points). A compulsory bid briefing takes place on 3 November 2026 at 11:00 at the Sasolburg Magistrate Office, and a site inspection certificate and DPW-16 briefing certificate are required. Bids close on 17 November 2026 at 11:00 and remain valid for 120 days. The bid document costs R100.00 and must be submitted on the official forms, with CSD registration and a valid tax compliance status. Invoices are submitted monthly and are paid within 30 days of certification by the Court Manager or Clerk of Works.