Christmas Lights Supply, Installation and Removal NEW

King Sabata Dalindyebo Local Municipality (KSDLM) has invited accredited service providers to bid for the supply, delivery, installation, refurbishment and removal of Christmas lighting across Mthatha, Mqanduli and Coffee Bay in the Eastern Cape. The scope covers the full lifecycle of the seasonal lighting installations: procuring and delivering the required lighting equipment, installing it at the designated sites, refurbishing existing fittings where needed, and removing the installations once the festive season has ended. Bidders should price the work in line with the rates schedule provided in the tender documents, and the total cost must be consistent with those rates or the bid will be non-responsive.

Bidders must hold a CIDB grading of 2EP/EB or higher, given the electrical nature of the work. Mandatory compliance requirements include a fully completed set of MBD forms (MBD 1 to MBD 9) and Annexures A to F, a declaration of interests in MBD 4, registration on the Central Supplier Database (CSD), and a current municipal rates statement, not older than three months, showing that rates are not in arrears. Businesses leasing premises must provide a valid lease agreement, and any directors residing in areas not subject to municipal rates must supply the relevant proof. Bids for amounts of R10 million or more (including VAT) require a signed MBD 5 and financial statements. Failure to submit any supplementary information, or to sign alterations to prices, will result in disqualification. Joint ventures must submit a comprehensive JV agreement, with each partner meeting all requirements.

Evaluation follows the Preferential Procurement Policy Framework Act (PPPFA) 2022 regulations, using an 80/20 price-to-preference split. The process has two stages: compliance, then functionality, where a minimum of 70 out of 100 points is required to progress to price evaluation. A compulsory site inspection and briefing will be held at the Mthatha Town Hall on 17 November 2026 at 10:00. Bids must be sealed, clearly marked with SCM number 013/2026/27 and the project name, and placed in the tender box on the 1st Floor, Munitata Building, next to Room 146, by 12:00 on 24 November 2026. Late, incomplete, unsigned, faxed, emailed or emailed-copy submissions will not be accepted. Queries must be submitted by email no later than five working days before the closing date. Bids remain valid for 90 days, and KSDLM reserves the right to accept any bid, the whole or part of a bid, or none at all. The tender documents are available only electronically via the eTenders portal or the KSD website from 9 November 2026.