Disposal of Office Furniture and ICT Equipment

The Road Accident Fund (RAF) has issued a request for quotation (reference PR10119321) to appoint a service provider for the disposal of surplus assets at its East London office. The scope covers office furniture, documented in Annexures A and B, and ICT equipment, documented in Annexure C. The RAF's requirements are set out in the RFQ document, with standard National Treasury bidding forms, including SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim under the Preferential Procurement Regulations, 2022), included in the bid pack. Bidders should review the full document set on eTenders before submitting, as the listing is currently marked as draft and the quantities, item lists and any valuation or pricing requirements are set out in the annexures rather than in this summary.

Because the RAF handles confidential claim files, personal information and records, Annexure A (Technical and Organisational Security Measures) imposes strict controls that apply to the disposal contractor. These include lockable transport and storage for any files or documents, documented chain-of-custody and record-keeping, controlled and monitored access on a need-to-know basis, CCTV, alarm and 24/7 monitoring at the contractor's premises, and fire protection. The contractor must comply with the Protection of Personal Information Act 4 of 2013 (POPIA), use encryption and current cybersecurity controls, and report any suspected or actual breach to the RAF promptly, including supplying CCTV footage, police reports and alarm records where relevant. Subcontractors must meet the same standards, the RAF may audit compliance and may screen company directors and staff, and third-party handlers of personal information are expected to sign a data protection agreement. Given the ICT equipment in scope, bidders should expect that any storage media must be handled and sanitised or destroyed in a manner that prevents data recovery, and should price and plan for this accordingly, although the exact sanitisation standard should be confirmed in the RFQ document.

This opportunity suits businesses that can demonstrate secure, auditable asset disposal and not simply a low price. Suppliers should be able to show how they will collect, transport, store, process and dispose of items without compromising data security, and how they will document each step. Credible capability in the Eastern Cape, or a clear logistics plan for the East London site, will strengthen a bid. As with other South African public sector tenders, bidders should confirm that they are registered on the National Treasury Central Supplier Database (CSD), are tax compliant, and are prepared to complete the declaration and preference points forms. Clarifying questions should be raised through the channels stated in the RFQ before the closing date of 13 November 2026, and bidders should ensure their submission is complete and delivered on time, as incomplete or late bids are typically disqualified.