Supply and refill of 18.9-litre filtered water bottles and monthly cleaning and maintenance for four free-standing water coolers over 12 months. Bidders must supply 5 additional bottles. Quotations close 26 October 2026 at 16:00.
Brand South Africa, a Schedule 3A Public Entity that reports to the Department of Communication, is requesting quotations under RFQ/030/2026/27 for the refilling and maintenance of free-standing water cooler units at its Houghton, Gauteng offices. The contract covers four free-standing units that stand off the floor and feature removable drip trays. Brand SA already has 10 standard 18.9-litre water bottles, and the successful bidder must provide 5 additional bottles. The estimated consumption is 15 bottles of 18.9 litres every four weeks, and the contract runs for 12 months.
The scope of work includes supplying filtered water in 18.9-litre bottles on an ongoing refill basis and carrying out monthly cleaning and maintenance of all four units. Bidders must quote in line with the scope of works and provide a detailed cost breakdown on company letterhead. Line prices must exclude VAT, while the total price must include VAT. Price carries 80 points and specific goals carry 20 points under the 80/20 preference point system set out in the Preferential Procurement Regulations, 2022. Specific goal points can be claimed for youth-owned and women-owned businesses, with proof provided through the SBD 6.1 form and a CSD report.
To respond, bidders must submit a SARS PIN or Tax Clearance Certificate, a National Treasury Central Supplier Database report, completed and signed SBD forms, a completed and signed POPIA consent form, and a quotation on company letterhead. Submissions must be emailed to zinhlem@brandsouthafrica.com by 16:00 on 26 October 2026. Technical questions can be directed to the contact listed in the RFQ, and supply chain queries to the same address. Payment is made within 30 days of a substantiated invoice, based on completed work and deliverables agreed in the project implementation plan. The successful bidder will work under the supervision of Brand SA staff and must comply with Brand SA guidelines. Brand SA reserves the right not to appoint any bidder and to cancel the award in cases of fraud or corruption.
This tender suits suppliers of bottled or filtered drinking water, water cooler and dispenser providers, and facilities maintenance companies that offer routine cleaning and servicing. Small and medium enterprises, especially youth-owned and women-owned businesses that are CSD-registered and tax compliant, are well placed to bid for the specific goals points. The contract is small in scale, so it is most relevant to local suppliers in Gauteng who can deliver regular refills and monthly maintenance visits.
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