Supply of DSLR Cameras and Portable Audio Recorders

The City of Tshwane, through its Supply Chain Management division, invites suppliers to quote for the once-off supply, delivery and offloading of two equipment items for the Tshwane Metro Police Department (TMPD). Item 1 is a Digital Single-Lens Reflex (DSLR) camera kit, including lenses and accessories. Item 2 is a portable digital audio recorder, including accessories. The equipment will support official photography, incident and scene documentation, training, community engagement, media communications and public awareness campaigns. The audio recorders will be used for meetings, interviews, witness statements, investigations, dictation and other official recording needs. Estimated quantities are indicative (one unit per item in the pricing schedule) and are subject to funding availability. The City may increase or decrease quantities. The quotation will be awarded per item to one service provider per item.

The DSLR camera kit must be a new, current-production model with an APS-C CMOS sensor (minimum 24 megapixels), native ISO 100 to 6400 (expandable to 12800), shutter speeds from 30 seconds to 1/4000 second, and continuous shooting of at least 3 frames per second. It must have a minimum 3.0-inch colour LCD, an optical viewfinder with at least 95% coverage, SD/SDHC/SDXC card support, built-in Wi-Fi and USB connectivity, and Full HD (1080p at 30fps) video with a built-in microphone. The kit must include an OEM wide-angle lens (14 to 35 mm), an OEM standard zoom lens (35 to 70 mm), an OEM external flash, a monopod, a weather-resistant padded camera bag, two rechargeable batteries, an OEM charger, a cleaning kit, an OEM USB cable, and user manuals and warranty documents. The portable audio recorder must be a new, compact handheld unit supporting WAV and MP3 formats, with integrated stereo microphones, noise reduction, automatic and manual level control, at least 8 GB internal memory, expandable storage via microSD, a headphone output, USB file transfer, time and date stamping, file lock protection, and a minimum 20-hour operating time. Its package must include a rechargeable battery, OEM USB cable, OEM charger, carrying pouch, earphones, user manual and warranty certificate.

All equipment must be supplied in original manufacturer packaging, delivered and offloaded at a designated municipal facility, and delivered fully functional. Suppliers must provide a minimum 12-month manufacturer's warranty. For the camera kit, spare parts and service support must be available for at least five years. For the audio recorders, spare parts and accessories must be available for at least three years. Bidders must also provide a written implementation plan covering delivery lead times, logistics and support resources, and a product suitability declaration that clearly identifies any deviations from the specification. Product brochures or technical data sheets for each model offered are mandatory.

Evaluation follows three stages: administrative compliance, mandatory technical requirements, and preference points under the 80/20 system (80 points for price and 20 for specific goals). Specific goals include B-BBEE status, EME or QSE status, and ownership by women, youth or people with disabilities, as well as local economic participation within the City of Tshwane, Gauteng and nationally. Compulsory documents include a valid CSD registration, a tax compliance PIN, proof that municipal accounts are not in arrears for more than 90 days, completed MBD forms (1, 4, 5, 8 and 9), and audited financial statements where applicable. Bids must be submitted online through the City's e-tender portal before 10:00 on 20 November 2026, and remain valid for 90 days after closing. Late submissions will not be considered. The City reserves the right not to accept the lowest bid.