Laptop and Osmo Pocket Camera Supply NEW

Enoch Mgijima Local Municipality in Queenstown, Eastern Cape, has issued Request for Quotation RFQ59/11/2026 for the supply and delivery of computer equipment to replace existing laptops and a pocket camera. The requirement covers five units in three product lines: two HP ProBook 4 G1i 14-inch WUXGA AI laptops (Intel Core Ultra 5 225U processor, 16GB RAM, 512GB SSD, Windows 11 Pro, 3-year warranty); two HP ENVY x360 2-in-1 laptops (12th Gen Intel Core i5-1240P, 64GB DDR4 RAM, 1TB NVMe SSD, 15.6-inch FHD OLED touchscreen, Windows 11 Pro, Wi-Fi 6E, Bluetooth 5.2, 3-year warranty, free HP stylus); and one DJI Osmo Pocket 3 Creator Combo. Bidders must quote firm prices that are inclusive of VAT, delivery, transport and administrative costs, and the prices must remain firm for the full contract period and must not be linked to the exchange rate. Quotes must be submitted on the official municipal forms, either in a sealed envelope marked with the RFQ number and bidder name, or online where specified, and must include a costing schedule showing the total price in both words and figures, signed by an authorised signatory.

Mandatory compliance documents include a company registration document (CK), a valid SARS Tax Compliance Status PIN (or CSD number, with proof of registration on the National Treasury Central Supplier Database), a company profile demonstrating previous experience, an original or certified B-BBEE certificate issued by a SANAS-accredited verification agency (or a sworn affidavit for EMEs and QSEs), and a municipal account or equivalent proof that the bidder is not in arrears with municipal rates by more than 30 days. The completed MBD forms (MBD 1 to MBD 9), including the declaration of interest, tax and municipal declarations, and certificate of independent bid determination, must also be submitted. Certified documents should be no older than three months, and bids must remain valid for 90 days after closing. Failure to meet these requirements, or the use of tipp-ex or re-typed forms, may result in the bid being rejected as non-responsive. Only bids scoring at least 60 points in the second stage will proceed to evaluation.

Evaluation follows the Preferential Procurement Policy Framework Act using an 80/20 point system: 80 points for price and 20 points for B-BBEE status level and specific goals. The 20 specific-goal points favour local suppliers, with 10 points for bidders located within Enoch Mgijima Municipality, 7 points for those within the Chris Hani District Municipality, 5 points for those elsewhere in the Eastern Cape, and 3 points for suppliers located elsewhere in South Africa. Bids must be delivered in a sealed envelope to the Budget and Treasury Office, 25-27 Owen Street, Queenstown, by 12:00 on 16 November 2026. Electronic, faxed, emailed and late submissions will not be accepted. Technical enquiries may be directed to Ms Z Mfata at 045 807 2032, and supply chain queries to Mr K Mgoboza at 045 807 2091. Bid documents are available from the SCM office or the municipal website, www.enochmgijima.gov.za. The municipality reserves the right to accept any bid, or part of a bid, and is not obliged to accept the lowest bid.