Panel of Printing Service Providers

The Government Printing Works (GPW), a government component reporting to the Minister of Home Affairs, has issued Tender GPW-2026/27-05 to appoint a panel of printing service providers for a period of five years. The panel will be used on an ad hoc, rotational basis to deliver printing services and printed materials, with GPW sourcing each requirement through a minimum three-quote system. The panel is designed to ensure pre-approved suppliers are available so that government service delivery is not delayed. Appointment does not commit GPW to any quantum of work, and GPW may approach the open market where goods or services are not readily available within the panel.

The tender is structured into four categories. Category A (turnover R5m to R30m) and Category B (turnover R30m to R100m) cover general printing and require a valid ISO 9001 certificate and an OHS Compliance Certificate for a printing facility. General Security Printing and Specialised Security Printing both require turnover between R30m and R100m, a valid ISO 9001 certificate, OHS compliance, and a valid PrintSA accreditation (Print Secure). Specialised security work requires machinery capable of numbering, barcoding, and security features. Joint ventures are prohibited for all security printing. Bidders must submit audited 2025/26 financial statements, certified copies of all certificates, a CSD report, a valid tax compliance PIN, and BBBEE documentation.

Evaluation proceeds in four stages: mandatory compliance, administrative compliance, technical and functionality scoring (minimum 70 points), and a site visit (minimum 100 points). Technical criteria assess the printing facility (lease or ownership for at least two years, photos, and OHS certificate), printing capacity across eleven or more specified machine types with barcoded proof of ownership, machinery maintenance agreements and service records, transport capacity including closed-body trucks and GPS history for security categories, and evidence of similar completed projects. Security printing bidders must also meet strict logistics requirements, including closed-body trucks with live satellite tracking, fleet cameras, locks, and security escort. Subcontracting is strictly prohibited, and all successful bidders and key employees must pass security vetting. GPW intends to appoint up to ten bidders per category. Compulsory briefing session: 9 November 2026 at 10:00, 389 Sophie De Bruyn Street, Pretoria. Closing date: 27 November 2026 at 11:00, hard copies only, deposited in the tender box. Validity period: 120 days.