Printing, Design and Signage Services

The Limpopo Department of Agriculture and Rural Development (LDARD) is seeking a qualified service provider for a 36-month framework to handle the design, printing, reproduction, layout, proofreading, packaging and delivery of its documents, together with the supply and installation of signboards and related branding. The department produces strategic and accountability documents on an annual basis, including the Strategic Plan, Annual Performance Plan, Budget Speech, Annual Report, Citizens Report, Service Delivery Charter and Service Delivery Improvement Plan, along with stakeholder communications such as newsletters, flyers, brochures, posters and information booklets. Operational documents such as permit books, cattle registers, stock cards, rabies vaccination cards and sample submission books are also required, alongside training and tender materials, study manuals and tests booklets.

The scope of work is organised into several categories. Document printing covers booklets, hardcover books, posters from A3 to A0 and a range of stationery in specified paper weights, binding styles and finishes. Promotional and branded materials include calendars, diaries, name tags, certificates and certificate frames, lanyards, stationery, and branded event items such as telescopic flags, pull-up banners, gazebo and wall banner systems, event domes, tablecloths, carry bags and water bottles. Signage requirements cover ABS and aluminium signboards compliant with SANS 1186-1:2015 and the OHS Act, with bilingual English and Sepedi text, UV-resistant printing, GHS safety pictograms, galvanised fixings and a minimum 10-year guarantee against fading and peeling. The scope also includes steel and wooden posts, light boxes, and a provisional sum for highway billboards (3m x 6m) subject to municipal and national roads approvals, and a further provisional sum for other printing and signage such as plaques and glass engraving.

Evaluation follows the 80/20 preference point system, with 80 points for price and 20 points for specific goals, including black, women, disabled and youth ownership above 51%. Functionality is scored out of 100 on company printing experience, similar-value contract history and proof of an office within Limpopo, with a minimum threshold of 65 points. Shortlisted bidders may be site-inspected, and prices are fixed for the first 12 months, after which annual CPI adjustments apply. Payment is made only after delivery and receipt of an original invoice, and no upfront payment is provided. Bidders must submit a valid CSD registration, a tax compliance PIN, SBD forms, and a compulsory briefing attendance at 67/69 Biccard Street, Polokwane on 23 November 2026 at 10:00. The closing date is 30 November 2026 at 11:00.