Extraction Unit Maintenance Services NEW

Air Traffic and Navigation Services SOC Ltd (ATNS) has invited bids for the appointment of a service provider to maintain the extraction unit at the ATNS Aviation Training Academy (ATA) for a period of four years. The tender reference (ATNS/RFQ12/2026/27/ATA-CANTEEN MAINTENANCE) indicates that the extraction system serves the ATA canteen kitchen. The appointed contractor will carry out planned, recurring maintenance to keep the system clean, safe and operational, reducing fire and grease-related hazards and supporting hygiene compliance in a food-preparation environment.

The scope of work, priced in the schedule of rates, includes: cleaning of four stainless steel filters twice per year; cleaning of four extractors and filter hoods twice per year; cleaning of four grease traps and associated ducting twice per year; cleaning of the extraction exhaust on the roof twice per year; and replacement of defective filters on an as-required basis. The schedule also requires rates for a travel allowance per kilometre, a once-off safety file, and a callout rate for unplanned attendance. Each rate must be inclusive of all costs necessary to deliver the services, and the pricing schedule must be fully completed, as incomplete schedules may be declared non-responsive. Bids are to be submitted in two parcels: Parcel A (administrative and mandatory requirements, Phases 1 and 2) and Parcel B (pricing and preference points, Phase 3). The evaluation uses the 80/20 preference point system, with 80 points for price and 20 points for specific goals (B-BBEE).

Mandatory requirements are strict and failure to meet them results in disqualification. Bidders must provide at least two reference letters, on the client's official letterhead, signed by an authorised representative, with verifiable contact details, confirming completed maintenance, cleaning, servicing or repair of commercial kitchen extraction systems, extraction fans, ventilation or ducting within the past five years. Appointment letters, award notifications and contracts are not accepted as substitutes. Bidders must also supply a valid Letter of Good Standing from the Compensation Commissioner (COIDA) or proof of a registered mutual association policy, a signed Occupational Health and Safety Act (Act 85 of 1993) compliance declaration on company letterhead confirming trained and competent personnel, and a valid SARS Tax Compliance Status PIN (valid for 60 days from submission). Bidders must also provide a CSD report, CIPC documents, shareholder certificates, shareholder ID copies and a valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs). Joint ventures and consortia are permitted, with each party submitting its own tax and CSD details. Offers must remain valid for 60 days from the closing date. Note that the source document is marked as draft, so bidders should confirm the final version of the bid documents with ATNS before submission.