Mimecast Email Continuity and Archiving Services NEW

The merSETA (Manufacturing, Engineering and Related Services SETA) has issued Request for Quotation RFQ/ICT/26/27/241 for the provision of Mimecast email continuity and archiving solutions for a 12-month period. The requirement covers 300 units under a cloud-hosted service. The core functions are business continuity, so that email remains available during outages, and perpetual email archiving with search functionality. The solution must integrate seamlessly with Microsoft Exchange. Bidders must be authorised Mimecast reseller partners and must attach a valid reseller partner certificate or letter to their bid. Without this document, the bid will not meet the requirements.

The RFQ is governed by the Public Finance Management Act, the merSETA Supply Chain Management Policy, and the Preferential Procurement Policy Framework Act and Regulations, 2022. Quotations must be submitted by email to quotations@merseta.org.za, with the RFQ number as the email subject, on or before 17 November 2026 at 12:00 PM. Late submissions will not be considered. Bidders must complete the official merSETA pricing schedule with firm prices inclusive of VAT and all related delivery costs, and prices must remain valid for 60 calendar days from the closing date. Required forms include SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim), SBD 7.1 (Contract Form), the authority to sign, and the undertaking by bidder. Bidders must also be registered on the National Treasury Central Supplier Database (CSD), provide a valid BBBEE certificate or affidavit, and have their tax matters in order at the time of award.

Evaluation follows three stages. Stage 1 checks administrative and mandatory compliance. Stage 2 assesses compliance with the technical specifications. Stage 3 evaluates price and preference points under the 80/20 preference point system, with 80 points for price and 20 points for specific goals. The specific goals are black people ownership of 51% or more (6 points), black women ownership of 30% or more (4 points), black youth ownership of 30% or more (4 points), white women ownership of 30% or more (2 points), and ownership by people with disabilities (4 points). Supporting proof must be submitted with the bid, otherwise the points will not be awarded. merSETA reserves the right to award the bid in whole or in part, to appoint more than one supplier, and not to accept the lowest-priced bid. Invoices are payable within 30 days of a substantiated claim. Successful bidders benefit from a 12-month managed email continuity and archiving engagement with a public-sector SETA, which can serve as a reference for future government work.