Capricorn District Municipality seeks a registered commercial bank to provide comprehensive banking services for five years, including electronic banking, cash management, and reporting. Bids are evaluated 80/20 on price and specific goals, with a minimum functionality score of 70 points required; the closing date is 15 January 2027 at 11:00 in Polokwane.
Capricorn District Municipality, based in Polokwane, Limpopo, has issued a five-year tender for the provision of banking services. The contract is open to banks registered under the Banks Act, 1990, and covers the municipality's core transactional and cash management needs. The scope includes a full range of electronic and other banking products, cash deposit and handling procedures, electronic transfers and salary and creditor payments, electronic bank statements delivered the following day, cheque and debit order management, and fraud detection and prevention. Bidders must also provide daily and monthly cash management reports, audit trails, executive exception reporting, and a cell phone banking proposal to support municipal service delivery. The services must be accessed through the municipality's existing hardware and network, using a secure private connection such as a VPN. Successful bidders must deliver a project implementation plan within three months, along with staff training on electronic banking systems, customer care, cash handling, and fraud detection.
Bidders are evaluated in three phases. Phase one checks administrative compliance, including a valid Central Supplier Database (CSD) number, a valid tax compliance status, a compulsory site inspection attendance, signed MBD forms, and proof of residence for the company and its directors. Phase two assesses functionality out of 100 points, with a minimum of 70 required to proceed. Functionality criteria cover experience with similar projects (up to 30 points, based on the number of government or public entity banking contracts with reference letters), technical capability including branch proximity within the municipality's jurisdiction and online banking facilities (30 points), key personnel qualifications and experience (20 points), and financial standing, which requires a bank rating of BBB or higher (20 points). Phase three applies the 80/20 preference system, awarding 80 points for price and 20 points for specific goals, including black ownership, women, youth, persons with disabilities, and military veterans.
The contract is for five years from the signing of a service level agreement and is priced on a detailed schedule covering deposit fees, transfer fees, electronic banking fees, statement and document costs, and implementation or training costs, all including VAT. Bids must be submitted in a sealed envelope to the bid box at 41 Biccard Street, Polokwane, by 11:00 on 15 January 2027, and remain valid for 90 days. Bids are opened publicly. Bidders should note that the municipality is not obliged to accept the lowest bid, that late, faxed, emailed, or incomplete submissions will be rejected, and that all pages must be initialled and the document stapled and bound correctly. Tender documents are available free of charge from the eTenders portal or the municipal website, or for a fee at the municipal offices.
This tender is suited to registered commercial banks licensed under the Banks Act, 1990, that have a branch or proximity within the Capricorn District Municipality jurisdiction, experience delivering banking services to government or public sector clients, and a credit rating of BBB or higher. Businesses must hold a valid CSD number and tax compliance status, and must be able to meet the 70-point functionality threshold and provide electronic banking, fraud prevention, and implementation support. Black-owned, women-owned, youth-owned, and disability-owned financial institutions may benefit from the specific goals points, but must provide the required ownership proof. Companies with no banking licence, no municipal or government banking track record, or with directors in the service of the state are not eligible.
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