Server Infrastructure Supply and Delivery

The South African Nuclear Energy Corporation SOC Ltd (NECSA) is inviting bids for the supply and delivery of new server infrastructure. The procurement falls under the Information and Communication category and is governed by NECSA's Terms and Conditions of Contract (Rev 3). Bidders should review the Specification document in the tender pack for the detailed technical requirements, including hardware quantities and configurations, as these are not summarised in the main tender listing.

Under the contract terms, all goods must be new, unused, and of the most recent or current models, incorporating recent improvements in design and materials unless otherwise stated. Suppliers must warrant that the equipment is free from defects in design, materials, and workmanship. The standard warranty period is 12 months from delivery and acceptance, or 18 months from shipment, whichever concludes earlier, unless the Service Level Agreement specifies otherwise. Defects must be repaired or replaced at the supplier's cost within the timeframes set out in the SLA. The goods must also be fully insured against loss or damage during manufacture or acquisition, transportation, storage, and delivery. Where installation labour is payable on a recovery basis, a separate monthly statement process applies. Delivery and acceptance follow a formal process: NECSA has a seven-day evaluation period for deliverables, with a further seven-day verification period if non-conformities are identified. Payment is made within 30 days of an accepted monthly statement and original invoice, by electronic bank transfer. NECSA may withhold a retention fee of up to 10% of the contract value until all goods are received and a certificate of acceptance is issued. Late delivery may attract penalties calculated per day of delay, and NECSA may terminate the contract for breach.

NECSA imposes several compliance obligations. Bidders must hold a valid original tax clearance certificate issued by SARS before award, and no contract will be concluded with a bidder whose tax affairs are not in order. Suppliers must treat all NECSA information as confidential, and their employees who access such information must be briefed on Section 51 of the Nuclear Energy Act, 1999 (Act No. 47 of 1999), and sign confidentiality agreements. Bidders must also comply with NECSA's Safety, Health, Environmental and Quality (SHEQ) policies and its alcohol and drug control procedures, which are included in the tender documents. Any subcontracting must give preference to Black Empowerment Companies and must be notified to NECSA in writing. The contract is governed by South African law, and all correspondence must be in English. Interested parties should download the full tender pack, confirm the closing date of 2 December 2026, and check the specific technical and delivery requirements before submitting a bid.