UPS and Battery Supply & Installation for Oil Labs NEW

Eskom Holdings SOC Ltd has issued open tender E3511CXMWPR for the supply, delivery and installation of uninterruptible power supply (UPS) systems and batteries at four Oil Laboratories: Bloemfontein, Klerksdorp, Port Elizabeth (Gqeberha) and Witbank (eMalahleni). The UPS and battery systems are intended to protect laboratory equipment and testing operations from power interruptions. The tender is classified by Eskom under Scientific Research and Development. It is awarded for the whole scope of work, with the contract conditions based on Eskom's General Conditions of Purchase. Tenderers may submit alternative tenders, and a non-compulsory clarification meeting is scheduled for 10 November 2026 at 09:00 (SAST) via Microsoft Teams. Submissions must be uploaded through the Eskom E-Tendering portal by 10:00 (SAST) on 20 November 2026, with a validity period of 180 days.

Technical evaluation is central to this tender. Eskom requires a minimum technical score of 80% in Appendix B, while the Invitation to Tender states a 75% threshold, so bidders should confirm the applicable figure with the Eskom Representative before submitting. Technical criteria include proof of registration as an installer, a method statement describing how the UPS and battery installation will be executed, and evidence of previous UPS and battery installation experience (full points for more than three years). The installing electrician must hold a trade test qualification. UPS products must be supported by certificates for IEC 62040-1 (safety, CB certified), IEC 62040-2 (EMC), IEC 62040-3 (performance), RoHS and WEEE. Bidders must also confirm in writing on company letterhead that they can supply and install at all laboratory sites. Appendix B refers to 'all three laboratories' while the scope lists four, so this should be clarified during the clarification process.

Quality, safety and environmental requirements are mandatory. Quality returnables follow the Eskom Supplier Quality Management specification (240-105658000) and include a QMS manual, approved quality policy and objectives, documented procedures for document control, nonconforming outputs, corrective action and internal audits, organisation and responsibility charts, control of externally provided products and services, and a training plan. Form A must be completed and signed. Bidders must also submit an OHS plan, baseline risk assessment, a signed OHS policy, the Eskom life-saving rules acknowledgement, a valid COIDA letter of good standing, an environmental policy, an aspects and impacts register, and an environmental method statement covering waste management. Contract-stage requirements include CSD registration, tax compliance and B-BBEE documentation. Pricing is evaluated on an 80/20 preference point system, with 80 points for price and 20 for specific goals. Eskom's standard payment terms are 30 days for contracts under R50 million and 60 days above that threshold, and the contract value is not stated in the source documents.