Eastern Cape CET College seeks a panel of two travel management service providers for 36 months, covering domestic and international air travel, accommodation, vehicle rental, venues, insurance and key account management. Bidders must be IATA and ASATA accredited, and the tender closes 23 November 2026 at 11:00.
Eastern Cape CET College, a Community Education and Training institution in East London, is inviting professional and experienced travel management companies to join a panel of two service providers for a period of 36 months. The panel will support the College's current travel service provider and will arrange domestic and international travel for College officials and other individuals travelling on College business. The College's stated objectives are efficient and effective travel services, reduced travel costs supported by travel-trend reporting, and rapid turnaround on short-notice requests. Appointed providers will be expected to negotiate final contract rates with the College, with award subject to market-related pricing.
The scope covers air travel (reservations, ticketing, fare sourcing, itinerary changes and cancellations), vehicle rental and shuttle services, accommodation bookings, conference venues and facilities, travel insurance for international trips, and dedicated key account management. Service providers must offer after-hours emergency support, including weekends and public holidays, which may not be outsourced to another provider. Monthly, quarterly and annual electronic reporting is required, covering invoices, ticket details, accommodation usage, management fees, discounts and total expenditure by category. Providers must also maintain traveller profiles, comply with the College's Travel and Accommodation policy, and seek the best available prices, including government discounts.
Evaluation is based on functionality (scored out of 100, with a minimum of 70 required to proceed) and then price and specific goals, weighted 80/20. Functionality criteria include relevant client references, the qualifications and experience of the project leader and team, financial stability (current ratio of at least 1 and audited or reviewed financial statements), methodology, Eastern Cape locality and a bank letter confirming no dishonoured debit orders in the last six months. Mandatory documents include a valid original SARS tax clearance certificate, CSD registration, CIPC registration, ASATA and IATA membership certificates (not older than three months), certified director IDs, proof of address and a detailed pricing schedule. Bids must be submitted in a sealed envelope to the Border Training Centre, 10 Mfaxa Road, Nu1 Mdantsane, East London, and a compulsory briefing session is held on 10 November 2026 at 11:00 sharp, with no late entries permitted.
Travel agencies and travel management companies that are IATA and ASATA accredited, with experience in public sector or corporate travel accounts and a track record of similar contracts. Eastern Cape-based businesses benefit from additional functionality and specific-goal points, and Black-, women-, youth- and disability-owned enterprises may claim preference points if they meet the ownership and documentation requirements. Businesses should be able to offer after-hours emergency support, detailed management reporting and a financially stable operation with a current ratio of at least 1.
Starter gives you this tender's documents, requirements, location and buyer contacts, plus every new tender matched to your business, for R199/month.
Cancel anytime · No contract · Secure checkout by Paystack
See your matched tenders before you pay, then get their documents and buyer contacts straight away. Cancel anytime, no contract.
