36-month term contract for preventative maintenance, servicing and repairs of fire extinguishers, hose reels, hydrants, sprinklers, gas suppression and fire alarm systems in state buildings in the Gqeberha coastal area. Requires SAQCC-registered technicians, 4SF CIDB grading and verifiable fire-systems project references.
The Department of Public Works and Infrastructure (DPWI) is seeking a service provider for a 36-month term service contract covering the preventative maintenance, servicing and repair of fire protection and detection systems in state-owned buildings across the Gqeberha coastal area. The contract is one of three area-based bids (Gqeberha Coastal, QTN and Karoo) issued under a single objective criteria framework, and the Department may award more than one area to the same contractor. The contract includes a renewal option of 12 months for good performance or 18 months for excellent performance, and annual rate escalation is capped at 5%. The bid is currently listed as a draft with a closing date of 1 December 2026 at 11:00, and attendance at a compulsory bid briefing on 18 November 2026 at 11:30 is required for a bid to be considered.
The scope is weighted towards fire suppression, which makes up roughly 80% of the contract. This includes portable hand-held fire extinguishers (dry chemical powder, CO2, aqueous film forming foam, water and wet chemical), fire hose reels, fire hydrants, sprinkler systems, fire pumps and valves, and fixed gas suppression systems. The remaining 20% covers fire detection, including fire alarm control panels, primary and secondary power supplies, manual call points, smoke and heat detectors and symbolic safety signage. Work must follow a risk-based maintenance philosophy that includes a componentised asset register with Component Identification Numbers, a component condition assessment completed within three months of site handover, an incident management protocol for each facility, condition-based maintenance and a three-hour response to fatal breakdowns. Compliance is required with SANS standards (including SANS 1475, 10400 and 1186), OHS Act obligations, and EPWP participation targets for women, youth and persons with disabilities.
Evaluation is split between functionality and price. Bidders must reach a minimum functionality score of 50 out of 100, scored across relevant experience (25 points, using three to six or more reference letters on the Departmental template for contracts above R450,000), client references confirming at least satisfactory performance (25 points), financial capacity via a bank rating of A to D (20 points), and key personnel (30 points). Minimum key staff include a SAQCC-registered gas suppression technician, a SAQCC-registered fire detection technician and two SAQCC-registered 1475 fire servicemen, with higher scores for additional technicians and SAQCC commissioners. Price is weighted at 80 points under the 80/20 preference system, and up to 20 points are available for specific goals covering black ownership (10), Eastern Cape location (2), black women ownership (4), black people with disabilities (2) and black youth ownership (2). Bidders should note that the bid documents reference East London and Queenstown in the site information section, so site details should be confirmed with the project manager before pricing.
This tender suits fire protection and fire detection service companies with SAQCC-registered technicians, a valid SANS 1475 permit holder accreditation, and ASIB competency certification for sprinkler work. Bidders should hold a 4SF CIDB grading or be capable of registering at that grading within 21 working days of closing, and should have at least three to six completed fire-systems contracts above R450,000 in the last five years with signed reference letters on the Departmental template. Companies with a physical presence in the Eastern Cape, and EMEs, QSEs or entities that are at least 51% black-owned, black-women-owned, black-youth-owned or owned by persons with disabilities, can claim specific goals points. Attendance at the compulsory briefing on 18 November 2026 is mandatory, and the R300 non-refundable bid deposit is payable in cash. Businesses that can only manage a single area should note that the Department may award more than one area to the same contractor under the objective criteria.
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