Security Services - Qonce Offices (24 Months)

The Eastern Cape Rural Development Agency (ECRDA), a Provincial Public Entity listed under Schedule 3C of the PFMA, is inviting proposals from suitably qualified security service providers to deliver a 24-month security management contract at its offices at 128 Alexandra Road, Qonce. The scope requires continuous, seven-day-a-week coverage with one unarmed security guard deployed on the day shift (06:00 to 18:00) and one armed security guard deployed on the night shift (18:00 to 06:00). Successful providers will be responsible for access control over visitors, contractors and pedestrians, inspection of hand luggage when required, management and administration of ECRDA keys, and the maintenance of a register of incidents, near misses and risks. Officers must be in full uniform with visible name tags, and the provider must submit monthly management and occurrence book (OB) reports, detailed break-in reports, and accept responsibility for losses or damage to assets arising from negligence. Additional requirements include contingency planning for business continuity during labour unrest or disasters, special protection services when threats are reported, and monthly performance review meetings with ECRDA management. A kick-off meeting will be held three days before commencement, and services must begin within three days of the purchase order being issued.

Bidders must meet strict pre-qualification requirements. The company must be registered with PSIRA and hold a valid certificate, have a minimum of three years of operating history, and submit a valid Compensation Fund (COID) Letter of Good Standing. All security personnel must hold at least a PSIRA Grade C certificate, with CVs and proof of registration attached, and the Operations Manager must be identified with a CV and PSIRA registration. Two traceable reference letters from previous clients on letterhead are required, along with registration on the National Treasury Central Supplier Database (CSD), a valid tax compliance PIN, and a fully completed set of Standard Bidding Documents including SBD 1, SBD 3.3, SBD 4, SBD 6.1, and SBD 7.2. All personnel are subject to State Security Agency screening, and a declaration of secrecy must be signed. The General Conditions of Contract must be submitted in full, and failure to meet mandatory requirements will result in disqualification.

The tender is evaluated using the 80/20 preference point system, with 80 points allocated to price and 20 points to specific goals, including race, gender, disability and youth ownership. Bids must be submitted by email to tenders@ecrda.co.za by 11:00 on 9 November 2026, with the tender reference in the subject line, and remain valid for 90 days. Prices must be firm, inclusive of VAT, and quoted in the prescribed detailed quotation format. For security companies in the Eastern Cape, this contract offers a stable, long-term government engagement that supports local employment and builds credibility for future public-sector work. ECRDA reserves the right not to appoint any bidder and to conduct due diligence on submitted information.