Supply and delivery of branded corporate and tourism marketing items for Kouga Municipality's Greater Garden Route tourism brand, including banners, gazebos, flags, inflatables, and promotional furnishings. Items are procured on unit rates against a single appointed service provider, with a 20-working-day lead time and set-up cost. Bids are evaluated 80/20 on price and specific goals (B-BBEE and local area).
Kouga Local Municipality, in the Eastern Cape, is seeking a single service provider to supply and deliver branded corporate branding items for its Greater Garden Route tourism brand under RFQ 266/2026. The scope covers 19 product categories used for tourism events, festivals, and municipal promotional activities. These include deluxe slimline indoor banners in two sizes, a telescopic banner, horizontal pop-up banners, double- and single-sided legend banner walls, barrier banners, PVC banners, fence wraps, illuminated glow lantern banners, a 3m x 3m deluxe steel-frame gazebo with detachable side walls, a fold-up branded chair, standard outdoor flags, pole flags, bunting, stretch tablecloths, A3 tabletop retractable banners, a 6m x 4m inflatable arch, a 1.5m branded crowd ball, and a 5m inflatable air logo dancer. All items are to be produced in full-colour digital or dye-sublimated printing using departmental artwork, and several products carry specific technical requirements such as UV-resistant outdoor print, aluminium frames, carry bags, blowers, repair kits, and a minimum 12-month manufacturer's warranty on inflatables.
The municipality will procure on an as-needed basis according to its requirements and budget. Bidders must submit a price schedule with firm unit prices, including VAT where applicable and all delivery costs to the prescribed destination, along with a once-off set-up cost. Invoicing and payment are made on unit rates. Only one service provider will be appointed. Delivery must be within 20 working days. Mandatory documentation includes an original signed hard copy plus a USB or SD/CD copy of the full bid, a National Treasury Central Supplier Database summary, a valid SARS Tax Compliance PIN or CSD number, business registration documents, certified ID copies, a current municipal billing clearance certificate or rental agreement, a B-BBEE status level certificate or sworn affidavit, and the completed MBD forms (including the Certificate of Independent Bid Determination, Declaration of Interest, and Municipal Services Payment Certificate). Bids must be delivered to the tender box at 16 Woltemade Street, Room 122, Jeffreys Bay, by 12:00 on Wednesday, 11 November 2026. Incomplete or non-compliant submissions will be deemed non-responsive.
Evaluation is based on the 80/20 preference point system, with 80 points for price and 20 points for specific goals. Specific goals include B-BBEE contributor status (up to 10 points) and the locality of the enterprise, with up to 10 points for businesses located within the Kouga Local Municipality boundaries, 6 points for Sarah Baartman District or Nelson Mandela Bay, 4 points for the wider Eastern Cape, and 1 point for enterprises outside the province. Specific-goal claims require supporting proof, including a valid B-BBEE certificate or affidavit and a municipal account or lease in the company's name for an operational physical office, as virtual offices are not accepted. The benefit to the successful supplier is a recurring, volume-dependent supply relationship with a municipality promoting one of South Africa's leading tourism regions.
Suppliers of large-format digital and dye-sublimation printing, event and exhibition equipment, promotional and branded merchandise, inflatables, and tent or gazebo hire and sales. Businesses in the Kouga, Sarah Baartman, or Eastern Cape area will score higher on the locality criterion, and EMEs, QSEs, and B-BBEE Level 1 to 4 contributors gain the most specific-goal points. Companies must be able to meet the 20-working-day lead time, provide tax compliance and municipal clearance documentation, and submit the required original hard copy and electronic bid.
Starter gives you this tender's documents, requirements, location and buyer contacts, plus every new tender matched to your business, for R199/month.
Cancel anytime · No contract · Secure checkout by Paystack
See your matched tenders before you pay, then get their documents and buyer contacts straight away. Cancel anytime, no contract.
